Why Your Back Office Functions Should Be the First Things You Outsource

• Assisting and managing the university/school President with his everyday business/activities/meetings including other task like meeting minutes, correspondences, speeches, etc.

Contract Administrator (9/15/08 - 3/02/21)

• Review and preparation of Subcontract/Contract Agreement(s), Amendments, Change Orders for Company's approval and Subcontractor's acceptance ensuring that all relevant terms were agreed by both parties. Correspondence preparation with regard to notification, clarification, claims or disputes in relation to the project.

Sub-contractor Administrator (7/15/07 - 8/31/08)

• Support Company's various projects thru preparation of bid inquiries in accordance with the procedure to potential subcontractors, review and evaluate bids received, prepare commercial bid tabulation, seek management approval and award of subcontract to winning subcontractor/vendor.

Contract Assistant (5/27/06 - 6/30/07)

• Provide help and support to Corporate Subcontract or Contract Administrator(s) in bid preparation and issuance, such as sending letters, fax or emails, following up with subcontractor(s), CD or electronic files burning/copying, photocopying of bid documents, etc.

Project Management Executive Secretary

• Provide full secretarial and administrative support to the project executive management (Vice President, Project Director, Project Manager) to ensure the smooth operation of the executive department operations; handling and preparing correspondences to Client and Subcontractors
• Scheduling meeting and appointments
• Takes meeting minutes; maintain records and files for future use
• Develop and maintain document control processes for efficient management and keeping electronic and hard copies for record and safe keeping.

Project Bid Coordinator (1/12/18 - 6/15/19)

• Review of invitation to bid documents (Inquiry Letter Invitation, General and Specific Instructions to Bidders [GIB/SIB], Pro-forma Terms and Conditions Contract, Standards, Specification, Drawings, etc.) received from Client/Saudi Aramco
• Content table and matrix of responsibility preparation of Technical Proposal documents in accordance with the GIB/SIB and distribution into various department involved (like Procurement, Construction, Engineering and Administration) for the technical, commercial proposal preparation.

Contract Administrator (8/27/12 - 12/31/17)

• Support and assist project management thru administration of contracts and subcontracts  to ensure project milestones are achieved accordingly and faithfully administered in accordance with the terms and conditions of awarded contracts thru functional and effective Contract Administration execution.
• Review and preparation of Subcontract/Contract Agreement(s), Amendments, Change Orders for Company's approval and Subcontractor's acceptance ensuring that all relevant terms were agreed by both parties. Correspondence preparation with regard to notification, clarification, claims or disputes in relation to the project.

• Accomplishing any type of research the owner requires including but not limited to market research (for beauty products), programs and apps (SaaS and Food & Delivery apps) doing data analysis, comparison and evaluation, export laws (for the beauty products) in Canada, Mexico, Dominican Republic and Australia, lastly about US Federal grants (how to register, apply and participate).

• Gathering and maintaining the project info needed from the beginning to the end of the project.  Includes:
  • Gathering trades such as GC or low voltage contractors that may be involved on the project from the client
  • Getting weekly or bi-weekly updates on client’s deliverables
  • Maintain communication with the client and bring in respective internal parties when needed.
  • Keeping Subcontractors aware of schedule changes
• Proactively manage the status of project as they move through the project lifecycle and communicate them to internal areas in a timely manner.
  • Maintain and Update Project Calendar
• Prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions.
• Produce weekly delivery/tracking reports on projects from our procurement system while bringing attention to our procurement department about any missing items on that report.

• Support projects team by coordinating, participating, and managing project management documentation.
  • Includes managing project level tasks and communicating with the assigned party for updates on anything overdue.
  • Monitor project execution aspects to ensure timely contribution by team members.
  • Asking and getting the project sign off from the client
  • Submitting Purchase requests from pre-built templates.
  • Send markups to design / ensure design team finishes any as builts to close project
  • Follow up with docs from installers ie. as builts
  • Compare Invoices to work schedules for discrepancies and report to PM
• Maintain action item tracking to ensure reply and action.
• Assist with development, planning, and execution of meeting agendas and distributes materials.
• Assist with identifying potential bottlenecks in processes and works with management team members to resolve issues.
  • Order Cancellations
  • RMA Coordination
• Liaises with personnel and managers when performing project activities.
• Performs incidental project management including planning, research, analysis and implementation of deliverables and action items. Includes items such as:
  • Finding Subcontractors for trades needed
• Acts as a team lead on small projects.

• Create, manage and oversee content for social media channels (Facebook, Instagram)
• Content creation, creating graphics using Canva.
• Edit videos for social media posts and marketing.
• Social media marketing
• DM marketing, research and admin tasks
• Lead Generation & appointment setting on FB, & IG
• Leverage social media tools so that I could find timely and relevant themes and create content resulting in a 30% increase in post engagement
• Creating funnels (landing pages and Sales pages) through Systeme.io software
• Create landing pages using the Book like a Boos system Edit video

• Create, manage and oversee content for three different social media channels ( Facebook, Linkedin, Instagram) Content creation, creating graphics using canva
• Edit videos for social media posts and marketing
• Social media marketing
• DM marketing, research and admin tasks
• Lead Generation & appointment setting on FB, IG & Linkedin Leverage social media tools so that I could find timely and relevant themes and create content resulting in a 30% increase in post engagement
• Craft and influence social media posts and strategies resulting in a 30% increase in organic reach
• Generating traffic to YouTube through SEO
• Creating funnels (landing pages and Sales pages) through Clickfunnels, Social Attache, and Systeme.io software 
• Create landing pages using the Book like a Boos system Edit video

• Content creation
• Social media marketing
• Admin tasks on Kajabi, Notion and trello
• Lead Generation & appointment setting
• Drafting strategies for lead generation, sales plan

• DM marketing using Linkedin
• Admin tasks
• Generate leads by implementing different outreach strategy
• Prospecting and prequalifying leads using Sales Navigator

• Lead prospecting and lead outreach
• Lead generation (qualify someone as a lead, attracting prospects to your business and increasing their interest through nurturing, all with the end goal of converting them into a customer.)
• Community building

• Generate emails through AHREFS manually and send them through mail merge.
• Pitchbox campaign management
• Importing contacts to Pitchbox Campaigns
• Prospecting + personalization (Pitchbox)
• Inbox Management (Pitchbox shared inboxes)
• Updating the spreadsheet with site suggestions
• Link Building (guest post outreach & HARO pitching)
• Web research
• List building

• Lead generation using Linkedin
• Prospect and pre-qualify leads using the Linkedin Sales navigator
• Prospect and pre-qualify leads
• DM marketing
• Organic outreach to lead
• Screening applicant
• Post content on LinkedIn

• I performed the lead generation task using Apollo.io and Linkedin Sales Navigator. I am managing the client's social media (FB< IG< LI< Pinterest). Also, I manage the inbox of the email and schedule emails using Kartra.
  • Managing Shopify, GrooveKart & Slingly
  • Updating the description and SEO of each product
  • Generating traffic to the website
  • Editing store Website (Shopify, GrooveKart)
  • Implementing SEO on E-commerce (Etsy, Groovekart, Shopify)
  • Dubsado management
  • creating content and images/Responding to HARO
  • Generating traffic to Etsy website through SEO by 200%
  • Leverage social media tools so that I could find timely and relevant themes and create content resulting in a 30% increase in post engagement
  • Fluent in most popular scheduling tools like Hootsuite, Meta Business Suite

• Lead prospecting
• Pre-qualify the leads
• Collect the details of the leads
• Put the information in the google sheet

• Research a specific topic
• Paraphrase each content
• Put the data on Spreadsheet

• Lead prospecting
• Pre-qualify the leads
• Collect the details of the leads
• Put the information in the google sheet

• Supervised a team of 9 members. Conducting regular individual assessments and monitoring the day-to-day activities of the Project
• Documenting process and reports to National Office Create a year of activities with the corresponding budget and percent for each chart of accounts
• Craft processes and manual operation of the Project Project management using the cloud-based software Connect
• Create & Submit in a timely the documents asked by international office

• Create a Monthly liquidation report
• Documenting process and reports to National Office Participate in creating a year of activities with the corresponding budget and percent for each chart of accounts
• Made a Disbursement Report,
• Made a Monthly Financial Balance Report

• In charge of keeping the barangay records
• Preparing necessary documents and agenda of the meetings
• Taking down the minutes of meetings, and other duties of similar nature
• Submit documents to LGU
• Provides administrative support to all barangay officers.
• Assist the barangay chairman in implementing his duties and responsibilities.
• Responsible for keeping the peace, public order, and safety in the community.
• Works hand in hand with the different barangay officials in initiating and implementing various local projects.

• Owned the online business
• I started this business while still in college. Promoted the business viasocial media marketing, networking, and word-of- mouth.

• Responsible for all front-line house duties associated with ensuring a superb customer service experience, including meeting, greeting, and attending to the needs of guests.
• Recognized for my excellent rapport with all guests and for dealing with customer complaints in an effective and courteous manner.
•  Worked with maintenance and other staff to resolve complaints and issues quickly.
• Responsible for maintaining accurate accounts
• and efficient guest billing processes.
• Maintained the cleanliness  and  orderliness  of the hotel reception area.
• Undertook general office duties including
• writing correspondence and emails, filing documents, manning the switchboard, accurately recording room bookings and reservations.
• Administered the general petty cash system and floated in an accurate manner.

• At the peak of operations, the store employed two additional staff members.
• To promote sales, I developed a successful loyalty program wherein customer is earned free fries and drinks with every sixth order. This program produced an immediate 15% increase in sales. Approximately 25% of customers participated in the program.

• Accomplishes marketing and sales objectives by planning, developing,  implementing,  and evaluating advertising, merchandising, and trade promotion programs, developing field sales action plans.
• Identifies marketing opportunities by identifying consumer requirements; defining market, competitor's share, and competitor's strengths and weaknesses; forecasting projected business; establishing targeted market share.
• Sustains rapport with key accounts by making periodic visits, exploring specific needs anticipating new opportunities.
• Accomplishes marketing and organization mission by completing related results as needed.
• Creating a plans & program for upcoming year and Strategic plan.
• Devise marketing campaigns with the goal of increasing product awareness and increasing sales and profits.
• Plan, organize, and execute marketing and sales programs.
• Act as the point persons for outside, inside and partner sales teams.
• Track market and company sales performance.
• Work closely with marketing teams to create programs.
• Generate leads and drive sales. Gather and report customer intelligence to sales teams.
• Develop marketing plans. Manage vendor contracts.
• Support all company initiatives, give actionable feedback, share best practices, and serve as an advocate and information source for the company.
• Manage marketing budgets.
• Attend trade shows and events to market products.
• Develop effective account conversion strategies to accelerate adoption.
• Determine product/service value delivered throughout customer operations and effectively communicate value to customers to promote new applications and sales.
• Improve forecast performance of business through thorough understanding of underlying demand assumptions.
• Keep abreast of industry trends, competition, and new opportunities.
• Develop and understanding of product line and value chain.

• Responsible for local brand development and selling to companies who can then distribute to their customers.
• The position includes developing and implementing well thought out marketing strategies, like product launches and loyalty programs, that increase success rate and brand perception.
• Develop marketing strategies aligned with the brand strategy.
• Act as the key liaison between product development and buyers.
• Maintain customer relationships for future purchases and cultivate programs that ensureproducts sell in-store.

• To provide outstanding customer service including information on agency product and travel destinations.
• Promote the agency brand and generate sales.
• Include ensuring all calls are promptly and efficiently handled and achieving all personal targets and objectives through maximising all sales opportunities.
•  Working in a changing inbound and outbound sales environment offering existing members various holiday products, with a strong focus on switch selling.
• To be able to work in an exciting target-driven sales environment as a part of a supportive and dynamic team.
• Deliver a high level of service to the expanding member base through regular contact to create the ideal holidays.

• Responsible for providing technical assistance and support related to computer systems, or software.
• Response to queries isolates the problem and determines and implements a solution.
• Provide technical assistance and support for incoming queries and issues related to computer systems, software, and hardware.
•  Respond to queries either in person or over the phone.
• Write training manuals.
•  Respond to email messages for customers seeking help.
• Ask questions to determine the nature of the problem.
• Walk customers through the problem-solving process.
• Run diagnostic programs to resolve problems.
• Follow up with customers to ensure the issue has been resolved.
• Gain feedback from customers about computer usage.
•  Run reports to determine malfunctions that continue to occur.

• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or re-entering data.
• Combines data from both systems when account information is incomplete. Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Facilitate and maintain relationships between my organization and vendors/partners, negotiating contracts, creating standards for the vendors, and finding the best available vendors.

• Improved event planning: 30% faster, 25% higher attendance.
• Boosted leads 20% and conversions 15% via marketing campaigns..
• Coordinated and executed events, trade shows, and product launches, increasing brand visibility and awareness among target audiences, and resulting in a 40% increase in social media engagement.

• Pioneered revolutionary redesign of store interiors to showcase products and to encourage a higher volume of foot traffic.
• Planned and directed several successful marketing campaigns, including experimental programs to enhance and grow the company's brand.
• Negotiated contracts for advertising and collateral development, determined pricing strategies for products and services, and advised client firms regarding their local sales efforts.
• Responsible for measuring, monitoring, and improving active campaigns.
• Used Photoshop to prepare mailers, brochures, and e-marketing, formatting content and graphics.
• Undertake marketing projects for the benefit of our company.
• You will organize creative campaigns and promotional events that can make a difference for our company's success according to trends and customer requirements.
• Conceiving and developing efficient and intuitive marketing strategies.
• Organizing and oversee advertising/communication campaigns (social media, TV, Radio, Print Billboard, Newspapers Ads, Magazine Ads etc.)
• Conducting market research and analysis to evaluate trends, brand awareness and competition ventures. Initiate and control surveys to assess customer requirements and dedication.
• Write copy for diverse marketing distributions (brochures, press releases, website material etc.)
• Maintain relationships with media vendors and publishers to ensure collaboration in promotional activities.
• Monitor progress of campaigns using various metrics and submit reports of performance.
• Collaborate with managers in preparing budgets and monitoring expenses

• Ensured 100% accuracy and organization of legal records, documents, and files, facilitating efficient retrieval and review of critical information.
• Developed and implemented an improved records management process, resulting in a 25% reduction in time spent searching for documents and a 15% increase in productivity.
• Demonstrated expertise in maintaining confidentiality and adhering to regulatory requirements, ensuring compliance with laws and regulations governing legal records and documents.

• Asset Optimization and Risk Mitigation: Actively contribute to the STAMP Project, utilizing critical assessments of plant assets to enhance functionality, prioritize maintenance tasks, and proactively identify and mitigate critical risks for improved overall reliability.
• Equipment Checklists and Workflow Efficiency: Conduct routine reviews of equipment checklists, ensuring accurate data input and corrections within the system to maintain a seamless operational workflow.
• Calendar Management and Conflict Resolution: Skillfully manage the calendar of our esteemed Manager, proficiently scheduling meetings and adeptly resolving potential conflicts to ensure an efficiently streamlined workflow.
• Effective Communication and Information Dissemination: Take charge of the department's communication efforts, including the production of newsletters, reports, presentations, charts, graphs, diagrams, and illustrations, demonstrating a commitment to transparent and effective information sharing.
• Cross-Functional Collaboration and Procurement Efficiency: Collaborate cross-functionally by liaising with stakeholders, generating purchase requests, coordinating with vendors, and overseeing delivery transactions, ensuring a smooth and efficient procurement process.
• Training and Development Facilitation: Facilitate the coordination of training sessions and workshops between vendors and reliability engineers, fostering a culture of continuous learning and development within the organization.
• Logistical Excellence for VIP Guests: Attend to the logistical requirements of Board Members and external guests, ensuring a seamless and professional experience during their visits.

• HR Coordinator: Assisting with the hiring process, recruitment, onboarding and offboarding process for departing employees and secondees. Maintaining employee records. Ensuring that employees are aware of and comply with company policy and procedures.
• Timekeeping and Benefit Administration: Administer SAP processing for various employee transactions, including Leave Requests, Overtime, allowances, per diem after business trips, and associated reimbursements, guaranteeing precise and punctual compensation.
• Training and Development Coordination: Take charge of coordinating training sessions, managing vacation schedules, and implementing shift coverage plans to ensure seamless operations.
• Procurement Management: Efficiently oversee the procurement process for raw materials, equipment, plant consumables, and office supplies, ensuring timely availability while maintaining cost-effectiveness during the commissioning until operational stage of the plant.
• Document Control and Management: Serve as the primary custodian for the document library, overseeing systems like Documentum and SharePoint, ensuring accurate version control and accessibility for relevant stakeholders.
• Confidential Administrative Support: Provide dedicated administrative assistance to Manager, Advisers, multiple Shift Foremen and Staff, handling tasks with a high degree of confidentiality and professionalism.
• Environmental Health & Safety Oversight: Act as the focal point for Environmental Health & Safety initiatives, overseeing activities such as Guest In-House training, Safety Near-misses reporting, Behavioral Based Performance assessments, and conducting regular audits for compliance.
• Meeting Facilitation and Reporting: Convene daily meetings and compile comprehensive monthly reports to keep all stakeholders informed and aligned with operational goals.

• Executive Office Representation: Serve as a professional and adept representative of the CEO's office, ensuring all interactions reflect the highest level of professionalism and integrity.
• Confidential Communication Management: Handle sensitive information with the utmost discretion and confidentiality, maintaining a high level of trust in all communications.
• Meeting and Schedule Coordination: Take charge of organizing and managing the CEO's meetings and schedules, providing seamless support for the CEO's engagements. Additionally, offer personalized attention to CEO's guests during visits.
• Logistical Arrangements: Oversee and manage all aspects of CEO travel, accommodation, and other logistical requirements, ensuring meticulous planning and execution.
• Cross-Departmental Collaboration: Facilitate effective communication between various departments, both locally and internationally, to coordinate meetings and ensure thorough preparation for guests, fostering a seamless flow of information.
• Document and Correspondence Management: Maintain a meticulous and up-to-date record of both physical documents and electronic correspondence, ensuring easy retrieval and organized archiving.

• Data Analysis and Presentation Creation: Conduct in-depth analysis of weekly sales reports and proficiently translate findings into engaging PowerPoint presentations for departmental meetings, ensuring clear communication of key insights.
• Communication Management: Efficiently manage incoming and outgoing communications, including calls, mails, and fax transmittals. Provide prompt and accurate responses to requests for information. Additionally, prepare official correspondence to maintain effective inter-departmental communication.
• Workshop and Seminar Coordination: Act as a focal point for departmental workshops and seminars, facilitating ongoing review, development, and enhancement of systems, processes, and services to bolster team productivity and efficiency.
• Document Review and Fact-Checking: Support management by meticulously reviewing and fact-checking documents to ensure accuracy, relevance, and compliance with established standards.
• Vendor and Stakeholder Coordination: Collaborate with vendors, technical specialists, and internal staff to coordinate the preparation and issuance of required documents, ensuring seamless collaboration and project progression.
• Document Control and Storage Management: Oversee the maintenance of the Document Control Library and Electronic Record Storage, ensuring systematic organization and easy retrieval of project documentation, contributing to an efficient workflow.

• Sales Reporting and Inventory Management: Compile and analyze weekly sales data to generate comprehensive reports. Additionally, oversee stock inventory to ensure optimal levels and prevent shortages.
• Stocks Handling and Logistics: Facilitate the smooth flow of stocks by managing the receiving and dispatching processes, ensuring accuracy and timeliness.
• Financial Transaction Management: Keep track of payment receivables and payables, ensuring that all financial transactions are accurately recorded and managed.
• Document Management: Efficiently handle the filing of documents, both in electronic and hard copy formats, ensuring easy accessibility and organization.
• Area Sales Oversight: Take charge of monitoring and managing sales activities within the designated area, providing regular updates to the management team on performance and opportunities for improvement.
• Customer Service and Issue Resolution: Address customer inquiries or complaints regarding products promptly and effectively. Take necessary actions to resolve issues to customer satisfaction.

• Document and Inventory Management: Oversee and maintain control of critical documents and stocks, ensuring accuracy and availability as needed for production processes.
• Purchase Requests (PR) and Purchase Orders (PO): Take charge of preparing and raising PRs and POs, facilitating the procurement process with efficiency and attention to detail.
• Reporting and Memo Preparation: Compile and create detailed monthly reports and memos for departmental meetings, providing valuable insights and updates for informed decision-making.
• Project Documentation Support: Offer essential documentation support to assigned projects, ensuring all necessary records and files are organized and accessible.

• Aircraft Supplies Oversight: Take charge of controlling and managing aircraft supplies, ensuring availability and accuracy to support smooth flight operations.
• Procurement Management: Prepare and raise Purchase Requests (PRs) and Purchase Orders (POs), ensuring timely and efficient procurement of necessary supplies.
• Team Leader Support: Provide essential support to the team leaders of various departments, contributing to the overall efficiency and effectiveness of ground operations.
• Problem-Solving and Process Improvement: Identify and implement corrective and preventive actions for any issues that may arise within the supply system, proactively ensuring seamless operations.

• Administering check-ins and check-outs.
• Providing front desk services to guests.
• Assigning rooms and taking care of administrative duties.
• Delivering mail and messages.
• Processing guest payments.
• Coordinating with bell service and staff management.
• Accommodating general and unique requests.

• Processes reservations by mail, telephone, fax or central reservation systems referral.
• Answer all client questions and incoming calls.
• Redirect phone calls to the appropriate department and take down messages.
• Processes reservations from the sales office, other hotel departments, and travel agents.
• Creates and maintains reservation records by date of arrival and alphabetical listing.
• Processes cancellations and modifications and promptly relays this information to the front desk.
• Assists in preregistration activities when appropriate.
• Monitor, organize and forward emails.
• Maintain records and files.

Procurement Officer | October 02, 2019-February 20, 2022

• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.
• Review quality of purchased products.
• Prepare reports and updates as and when required.
• Check, review and matches received tax invoices with the LPO and ensures that all supporting documents have been attached (i.e signed D.O or Service Report).
• Process suppliers’ payment and follow up payments to Accounts Department.
• Provides assistance to Senior Procurement Officer in all aspects.
• Ability to manage and maintain good relationships with vendors.

Receptionist/Admin Assistant || September 24, 2017-October 01, 2019

• Greet clients and visitors with a positive, helpful attitude.
• Manage meeting room bookings and ensure that everything is in order.
• Keep meeting rooms clean and tidy.
• Schedule and confirm appointments and maintain event calendars.
• Answers all incoming phone calls and dialing international numbers.
• Deal with complaints or problems.
• Manage and maintain petty cash.
• Sort, organize and maintain office records accurately.
• Assisting colleagues with administrative tasks.
• Answering, forwarding, and screening phone calls.
• Sorting and distributing mails.

• Sourcing suppliers and maintaining long-lasting relationships with them as well as existing suppliers.
• Implementing inventory optimization strategies within the company.
• Obtaining quotes from different suppliers using B2B trade sites like Alibaba, Made-in-China, and many more.
• Negotiating price, quantity, and delivery schedules with suppliers.
• Assessing quotes and compiling a detailed assessment of cost breakdowns.
• Generating quote comparisons and contributing to internal supplier selection based on the quotes.
• Providing solutions to improve company spending and outsourcing.
• Ensure timeliness and accuracy of work prior to submission.
   

• Efficiently and effectively utilize the practice software to arrive, queue, and book patients’ appointments according to the practice policy set by the practice principal.
• Collaboration with nursing, allied health, GPs, and administrative personnel to provide patient care. 
• Ensuring administrative duties are completed, including scanning, batching, answering phone calls, and compiling and transferring patients’ files. 
• Confirm each patient’s insurance eligibility and validity.

Account Specialists || January 2022 - May 2022

• Fixing issues with the merchants/user's account. Namely billing, technical issues, taxes, etc.

Client Service Associate || June 2021- Dec 2021

• Handling billing issues, ads, ad delivery issues and account issue for Advertising Clients.

• Assisting customer account issues and services including reset of password, basic billing concerns and issues with recovering account.

• Assisting customer customer queries and technical difficulties for the service.
• Answering queries about billing and other account issues such as unauthorized access to their accounts as well as scheduling and rescheduling installation and service work orders.

• Making cold calls to leads on a list until we find a customer that fits the qualifications that we have for the certain subscription of the account.

Invoicing & Financial Compliance: I managed the end-to-end invoicing process and maintained meticulous shipment records, ensuring all documentation was perfectly accurate and strictly aligned with company policies. Logistics & Problem Solving: I coordinated daily shipments to ensure timely deliveries and stepped in to resolve complex delivery errors by collaborating directly with carriers, warehouses, and customers. Communication & Support: I served as the main point of contact for shipment and billing inquiries, handling high-volume communication and support tickets across Zendesk, Zoho, Slack, and Microsoft Teams. Leadership & Team Operations: Based on my strong record-keeping, problem-solving, and communication skills, I was promoted to Senior Purchaser. In this role, I expanded my responsibilities to oversee team workflows, manage daily operations, and guide the team through issue resolution.

Canvassing, Procurement, Conduct site inspections, Monitoring, Logistics, Inventory, Create Purchase Order, Create Contract, Conduct meetings, Negotiate, Acquire suppliers, administer Supplies

Inbound and outbound calls, Fix computer both Desktop and Laptop, Mac or Microsoft, fix network, Printers, Fix smart phone Android or Smartphone

Inbound, Outbound, Email, Chat, Fix computers Mac or Microsoft Desktop or Laptop, Fix Network Printer, Smartphone Apple or Android, Administer user accounts, Fix Software Install or Uninstall

Inbound, Outbound, Email, Chat, Fix computers Mac or Microsoft Desktop or Laptop, Fix Network Printer, Smartphone Apple or Android, Administer user accounts, Fix Software Install or Uninstall

• Increase company's sales and reputation
• Managed clients account and increase annual sales
• Strategized to develop contingency business plans

• Assist customer troubleshoot and fix Office Software,
• Microsoft Software, Hardware and Network issues.
• Help customer set up and configure Outlook Application.

• Making sure Team hits individual KPI's.
• Representing and Supporting the Team Reporting progress to stakeholders

• Responsible for filing entries to customs via the Brokerage System in a timely and accurate manner.
• We assure to provide the right Harmonized code in order to give the right duty and vat for each item.

> Strategic planning, financial oversight, and vision. > Overseeing project timelines, deliverables, and budgets to ensure that client expectations are met > Providing clients with regular updates and performance reports, and analyzing data to recommend improvements.

Managed a 24/7 support team, overseeing scheduling and performance tracking. Handled client communications, escalations, payroll and team reports. Conducted team huddles, training and performance coaching sessions. Ensured quality and accuracy of team outputs under tight deadlines.

Create reports for stakeholders to check progress. Monitored team performance and guided to meet targets. Led a team in successfully navigating a complex audit, ensuring compliance with industry regulations.

Generate client leads to buy, sell, and rent a property. Counsel clients on market conditions, prices, and mortgages Develop a competitive market price by comparing properties

• Co-ordinate, file and maintain branch documents and records, including details of the executive committee and other key contacts.
• Ensure any relevant correspondence from head office received by other executive committee members is brought to the committee's attention at meetings.
• Working with the Chair, and in a timely manner, prepare and communicate agendas and meeting notes/minutes for committee and statutory branch meetings, e.g. AGMs, to relevant members and attending IOSH staff/Relationship Managers.
• Correctly follow the process for AGM nomination forms and meeting agenda.
• Arrange meetings and notify committee members and their Relationship Manager with the details.
• To attend meetings of the executive committee, take minutes of the meeting, and to record the minutes in a suitable format.
• To provide a copy of the executive committee meeting minutes to staff at head office.

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

• Maintaining executive's agenda and assist in planning appointments, board meetings, conferences
• Attending meetings and keep minutes
• Receiving and screening phone calls and redirecting them when appropriate
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective order
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

• Reporting to management and performing administrative duties.
• Answering telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Keeping the reception area tidy and observing professional etiquette.
• Performing other administrative tasks, if required.

• Perform a variety of cleaning activities such as sweeping, mopping, dusting and polishing
• Ensure all rooms are cared for and inspected according to standards
• Protect equipment and make sure there are no inadequacies
• Notify superiors on any damages, deficits and disturbances
• Deal with reasonable complaints/requests with professionalism and patience
• Check stocking levels of all consumables and replace when appropriate
• Adhere strictly to rules regarding health and safety and be aware of any company-related practices
• Greet guests and provide them with superb customer service.
• Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
• Answer all client questions and incoming calls.
• Redirect phone calls to the appropriate department and take down messages.
• Accept all letters and packages, and distribute them to their appropriate departments.
• Monitor, organize and forward emails.
• Track and order office equipment and supplies.
• Maintain records and files.
• Oversee the office budget.

• Handling and Managing Cash Division, New Accounts, Clerical Works, Data Encoding, Check Cheques.
• Ensuring the accuracy of financial documents, as well as their compliance with relevant laws and regulations
• Preparing and maintaining important financial reports
• Preparing tax returns and ensuring that taxes are paid properly and on time
• Evaluating financial operations to recommend best practices, identify issues and strategize solutions, and help organizations run efficiently
• Offering guidance on cost reduction, revenue enhancement, and profit maximization and Conducting forecasting and risk analysis assessments

• Manage all basic and detailed operational needs.
• Overseeing the Company’s social media presence and maintaining the corporate website with the external vendor.
• Management and maintenance of documentation added to the in-house CRM.
• High-level diary management and scheduling for both directors to ensure integrated and consistent meetings.
• Maintaining business systems for recording, storing, and querying information.
• High-volume data entry and document processing.
• Management of mailouts and other correspondence.
• Monitoring and updating Company Systems, Policies, and Procedures.
• Diary/calendar management - Coordinating meeting activities including invitations, and agendas.
• Preparation of monthly invoicing and distribution to clients (TBC)
• Preparation of Operational Budgets and quarterly budget re-forecasts.
• Liaise with clients, referral partners, and banking institution representatives.
• Liaise with clients, real estate agents, referral partners, and vendors.
• Assist with proposals and application submissions.

• Ensuring your existing clients are satisfied through after-sales care, as well as gaining and using feedback Identifying and approaching potential new companies or individuals to engage as clients
• Researching industry trends and providing advice to colleagues about client strategy or new sales opportunities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf 
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

• Answer incoming calls from prospective customers
• Use scripts to provide information about product’s features, prices etc., and present their benefits
• Ask pertinent questions to understand the customer’s requirements

Maintaining and updating records Counting materials, equipment, merchandise or supplies in stock Reporting discrepancies between physical counts and computer records Receive and inventory stock

• Worked at the Kitchen Sections of the Restaurant and Front of the House.
• Acquired Knowledge and skills on service and operation of Food and Drinks by assisting the daily operation of the restaurant.

• Worked at the Banquet Sales, and Corporate Office
• Kitchen operations. Acquired Knowledge and skills on various
• Operations and procedure on both Office and Kitchen Procedures by assisting in filling files and preparation in the kitchen operations. 

• Worked as a front office agent of the hotel.
• Acquired knowledge and skills on checking in and out of the guest.

• Acquired knowledge and skills on Teaching hotel and restaurant operations.

• Assists in the documentation process related to the sale of our existing projects.
• Calls the site offices / showrooms if there’s any update in sales.
• Accepts all documents (Purchase Agreement, Requirements of the clients), payments received from sites / showroom. Ensures completeness of information in documents received before routing it to the concerned departments (accounting, legal, treasury, executive etc.).
• Responsible in transmitting any documents for client’s copy such as Approved Purchase Agreement, Contracts etc.
• Responsible in any concerns / inquiry of other departments about the status of each account / unit sold per project.
• Responsible in any inquiry of salespeople from site / showroom concerning their booked account like status of the Official Receipts of their clients, about holding of checks for deposit, etc.
• Make a proper and organize filing of the requirements submitted by the clients and see to it that all the requirements are complied with.

• Responsible in checking of the 201 files that is being endorsed by the auditors and act as the control point in the process.
•  Responsible in monitoring the trackers for the hired  employees.
•  Responsible in printing the contracts which includes the agreements, salary, and benefits that each employee will be getting.
• Responsible in keeping and monitoring the 201 files that is being pull out by the recruiters and managers.
• Input data in people soft for all active hires after onboarding.
• Onboarding of successful candidates and collation of requirements.
• Sourcing of candidates for accounts. 

• Responsible for checking of email for every day, setting of appointments to tenants for ocular visits.
• Responsible in making the calendar of schedule of the employees in the operations team.
• Responsible in monitoring the Internal. Order. and liquidation for operation teams to accounting department.
• Responsible in collation of financial reports and taking deadlines a head of time for submission of reports.
• Monitoring admin employees work attendance and performance evaluations.
• Responsible in budget preparation for mall operations conducted by the Assistant Mall Manager / Mall Manager. 

• Planned, coordinated and controlled daily operations of Estimating, Department.
• Managed office operations, scheduling, and inventory of PO for vendors.
• Fostered client and vendor relationship building through consistent and effective communication.
• Maintained work safety and followed established operating procedures and practices.
• Defined and understood team member responsibilities to enhance group efficiency and performance.
• Documented business requirements, functional specifications, and training procedures.
• Handles employees’ relations and governmental benefits per employee.
• Process governmental permits and process BIR forms for the company.
• Bid Log tracker for the company's follow up for the company owners abroad and vendors.

• Maintain and update media distribution lists Set up and participate in internal and external.
• meetings: take the minutes of the meeting and follow through on timelines and deliverables.
• Oversee client communications and manage the respective resources in a client “library.”
• Participate in client and account team interaction, assist in creating client meeting and call reports, activity reports, status documents, and result reports
• Monitor, track, and clip all editorial and social media coverage of clients and competitors.
• Quality Control all the documents generated for spelling and formatting to ensure logos are perfectly placed, aligned accordingly – briefing documents, WIP documents, concept paper, minutes of meeting, content articles, clippings report, etc.
• Manage the calendar and schedule (internal and external appointments) for the team
• Administrative support to Account Manager on corporate documentation including trackers, presentations, reports, and others.
• Manage and safe-keep all company-related documents and account assets in a systematic order.
• Managing the timeline for reports and documentations – WIP documents, Minutes of
• Meeting, Coverage Report, Briefing Document, Debrief report, etc.
• Prepare and compile the regular client reports.(weekly, monthly, quarterly) and quarterly business updates

• Drafting responses for emails
• Assisting with unsubscribe/scrubbing email addresses; and responding to easy membership emails
• Downloading current attendee list for each conference. for the week to use as the excluded contact list in any marketing sends.
• Populating program in clear format into consolidated spreadsheet
• Creating agenda of program in EA
• Drafting agendas for all committee meetings for all conferences
• Creating session chair kits
• Creating templates for new committee invitations for each conference
• Managing/cleaning HubSpot databases

• Managed general administrative tasks, including MLS listings and lead generation to support business growth.
• Performed skip tracing and imported new leads into CRM systems such as Keap Infusionsoft and Salesforce.
• Handled CRM management, including adding, modifying, and nurturing leads to optimize client outreach and engagement.
• Conducted cold calling and set appointments to generate new business opportunities.
• Created comp reports and prepared partial CMA (Comparative Market Analysis) reports to assist in property valuations.
• Prepared key process documents such as PSA (Purchase and Sale Agreement) and MOA (Memorandum of Agreement) for transaction completion.

• Managed CRM system using Salesforce for tracking and organizing client data.
• Handled calendar management, ensuring timely scheduling of appointments and meetings.
• Designed marketing materials using Canva for new listings, open houses, and sold properties.
• Generated and recorded new leads in EDGE CRM, maintaining accurate and up-to-date information.
• Managed social media ads on platforms like Facebook and Craigslist to promote listings and generate leads.
• Updated and uploaded new property listings on MLS, ensuring accurate and timely information.
• Created and set up new client profiles on the Touch Up Program for personalized communication.
• Prepared comprehensive marketing presentation folders for buyers and sellers, showcasing property details and offers.

• Acted as Transaction Coordinator, managing the administrative process of real estate transactions from start to finish.
• Designed postcards, flyers, posters, business cards, and feature sheets using Canva to support marketing efforts.
• Handled social media management, including creating and scheduling posts to promote listings and engage with potential clients.
• Managed property listings, ensuring accurate updates and maintenance across platforms.
• Created and processed Fintrac of Records, Trade of Records, Data Forms, and MLS Listings to comply with regulatory requirements and ensure smooth transactions.

• Validated and entered property information into an online database from various property documents.
• Proficiently used AppFolio and Dotloop for property management, including document handling and transaction processing.
• Updated and maintained accurate property data using Google Sheets for real-time tracking and reporting.

• Handled incoming calls and scheduled appointments while managing client communications via email marketing campaigns.
• Developed and executed monthly email marketing campaigns, including newsletters, to engage and inform clients.
• Managed SEO strategies and designed custom websites to enhance online presence and search engine rankings.
• Screened and scheduled interviews with potential candidates through phone and email, ensuring efficient communication and coordination.
• Provided email correspondence and calendar management for clientele, senior leadership, and executive-level clients, ensuring smooth scheduling and prioritization.
• Coordinated appointment setting, took detailed meeting minutes, updated notes and files, and transcribed voicemail messages for streamlined workflow.

• Musician Outreach: Search social media forums to identify potential musicians to add to the database.
• Communication: Engage with musicians to assess their interest in joining the database.
• Data Entry: Accurately input musician information into the main database.
• Reporting: Provide periodic updates on database progress and changes.
• Administrative Support: Perform additional administrative tasks as needed.

• Email Marketing: Develop and manage targeted email marketing campaigns to enhance client engagement.
• Content Creation: Create and design compelling content using tools like Canva to support marketing efforts.
• Lead Generation: Strategically generate leads and conduct market research to expand client base.
• Administrative Support: Provide administrative support, including calendar management, email correspondence, and phone handling.
• CRM Management: Oversee and maintain CRM systems to ensure efficient client and data management.
• Contract Drafting: Draft, review, and format real estate contracts with accuracy and attention to detail.
• Property Management: Manage property acquisitions and dispositions, ensuring precise and efficient processes.

• Provide real-time customer service and support via chat for AT&T products and services.
• Assist customers with inquiries regarding billing, account management, and service issues.
• Troubleshoot and resolve technical problems related to AT&T products, such as mobile phones, internet, and television services.
• Upsell additional services and upgrades based on customer needs and account history.
• Ensure high customer satisfaction by providing timely and accurate information.
• Maintain detailed records of customer interactions in the system.
• Follow standard operating procedures to handle escalations and complex issues.
• Collaborate with team members to meet service-level agreements and performance targets.
• Stay up-to-date with AT&T products, services, and policies to provide accurate and helpful support.

• Handle inbound calls from AT&T customers regarding billing, account inquiries, and service issues.
• Assist customers in troubleshooting technical problems with AT&T services such as mobile, internet, and TV.
• Process service requests, including account updates, plan changes, and cancellations.
• Provide product and service information, as well as recommendations based on customer needs.
• Resolve customer complaints and escalate issues when necessary to ensure customer satisfaction.
• Conduct account verification and security checks for transactions and sensitive information.
• Upsell AT&T products and services to meet customer needs and achieve sales targets.
• Document customer interactions and transactions in the system for accurate record-keeping.
• Follow company policies and procedures to meet performance and quality standards.

• Process orders online, online payment and appointment Scheduling.
• Calendar Management
• Social Media Manager (Online Interactions; Instragram & Facebook)

• Fulfill and validate purchase requests from all departments.
• Perform strategic sourcing and negotiate with vendors.
• Process purchase orders and other purchasing documents.
• Maintain vendor files and documents.
• Create and manage the team schedule.
• Coordinate with Finance regarding payment status.
• Monitor the inventory and maintenance of office equipment.
• Negotiate pricing and implement effective pricing strategies.
• Create purchase orders (POs) and process purchase requisitions from employees.
• Request payments from the finance department for approved quotations and orders.
• Provide regular instructions to suppliers regarding pricing, procedures, and company branding.
• Handle order processing and fulfillment from E-commerce and Social Media platforms.
• Upload and organize products and details on Seller Center platforms.
• Coordinate packing, booking logistics, and shipments.
• Source potential leads and maintain relationships with vendors.
• Present merchant decks to sellers.
• Deliver excellent customer service to internal stakeholders and external vendors.

• Answer emails and chat inquiries on Help Scout.
• Create and manage tickets on Trello.
• Source winning products and niches on AliExpress and AdSpy.
• Edit pictures and GIFs for product listings.
• Create product funnels and product pages on Shopify.
• Upload products to Shopify platform.

• Fulfilled and validated purchase requests for all departments.
• Created purchase orders.
• Conducted strategic sourcing and negotiated with vendors.
• Processed purchase orders and other purchasing documents.
• Maintained vendor files and records.
• Sent Statements of Account (SOA) to merchants and cli

• Provided patient care, handled phone calls, created phone notes, and managed tasks.
• Managed correspondence, accounts receivable, and performed billing and coding tasks.
• Coordinated with various departments to ensure smooth operations.
• Managed emails and performed a variety of medical administrative tasks.
• Updated and followed up on orders in Durable Medical Equipment (DME).
• Plotted and updated the provider's schedule in Dr. Chrono.
• Served as the executive assistant to the Director of Operations.

• Created spreadsheets to track important customer information.
• Transferred data from hard copies to a digital database.
• Updated customer information in the database.
• Organized existing data in spreadsheets.
• Verified outdated data and made necessary updates to records.
• Navigated CRM tools such as Ready Mode, Hivemind, Skip Genie, and other appraisal website

• Provide daily technical support to users of various computer systems.
• Answer user questions promptly and accurately.
• Analyze and diagnose system problems.
• Quickly implement solutions to restore proper system operation.
• Ensure high-quality service and maintain system performance standards.
• Document issues and resolutions for future reference.
• Collaborate with other IT team members to improve support processes.

• Welcome and greet hotel guests warmly.
• Assist guests to their respective tables and chairs.
• Manage table reservations efficiently.
• File and organize important documents.
• Provide exceptional customer service to ensure guest satisfaction.
• Handle guest inquiries and resolve any issues promptly.
• Offer information about hotel services, amenities, and local attractions.
• Ensure the front desk area is tidy and presentable.
• Coordinate with other hotel departments to enhance guest experiences.

• Welcome clients and guests warmly.
• Answer incoming calls and emails promptly.
• Monitor and receive incoming and outgoing documents.
• Book and manage meeting rooms.
• Monitor and maintain office supplies and materials.
• Address facilities concerns efficiently.
• Organize and release lockers to agents.

H andling correspondence, managing accounts receivable, and performing - Patient Care, Phone calls, creating phone notes and managing tasks. - billing and coding tasks. - Coordinating with various departments to ensure smooth operations. - Managing emails and performing various medical administrative tasks. - Updating and following up on orders in DME (Durable Medical Equipment) - Plotting and updating Provider's schedule in Dr. Chrono. - - Executive assistant of Director of Operations.