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Jun 16

The First 6 Tasks to Assign Your Admin Assistant

You’ve finally hired your ideal admin assistant, congratulations!

However, you’re still at a loss on which tasks to delegate. Should you assign the simple ones first? Or is it best to assign them all upfront, so that expectations are clear from the start? 

Well, you’ve come to the right place! We’ve listed initial tasks you can delegate to your remote admin assistant to get things off to a good start. 

Let’s take a look. 

First 6 Tasks to Assign Your Admin Assistant 

An admin assistant provides a wide array of administrative support and assistance. They enable an organisation’s and individual’s efficient operations. 

With clear instructions and defined job roles, they can help keep your daily operations running smoothly. 

Here are the first six tasks to assign your admin assistant

Task 1: Calendar Management   

Admin assistants are adept at managing schedules including setting up reminders, meetings, and appointments. 

You can have them coordinate availability among your remote team as needed and set up recurring meetings as well as sync calendars across different platforms. 

Task 2: Email Management 

You can also rely on your admin assistant to sort through emails. Providing them with FAQs helps, especially for handling routine inquiries. 

In addition, admin assistants can sort and file emails into relevant folders for easier retrieval. They can flag urgent messages and forward them for your immediate attention. 

Task 3: Meeting Preparation 

If you’re swamped before a meeting, your admin assistant can prepare the documents and preliminary research according to the agenda.

Admin assistants can take minutes or notes during the meeting. Afterward, they can follow up on measures and decisions made on your behalf. 

Task 4: Data Entry and Documentation

You can also delegate documentation and data entry tasks. Admin assistance can create reports and draft documents including letters or memos. 

Data entry takes time. Your admin assistant can make things more efficient by formatting documents to match company standards as well as summarising and organising information. 

Task 5: Research 

Most admin assistants, especially those based in the Philippines, are fluent in English. Thus, they can research current industry trends and potential business opportunities on your behalf. 

Your admin assistant can also verify existing data for accuracy. 

Task 6: Travel Arrangements 

Finally, your admin assistant can book your flights, hotels, and rental cars on your behalf.

You can also depend on them to research travel options and manage or adjust schedules as needed. 

 

Having a good admin assistant can improve your work-life balance – so long as you’re clear about what you need. 

Have them master these six initial tasks first. Once they get used to your workflow, you can give them more responsibilities and autonomy. 

Join the growing number of AU business owners who are freeing up their time and energy thanks to admin assistants from the Philippines – with the help of Remote Staff. 

For more information, call us today or request a call back now.

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Syrine is studying law while working as a content writer. When she’s not writing or studying, she engages in tutoring, events planning, and social media browsing. In 2021, she published her book, Stellar Thoughts.

About The Author

Syrine is studying law while working as a content writer. When she’s not writing or studying, she engages in tutoring, events planning, and social media browsing. In 2021, she published her book, Stellar Thoughts.

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