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May 20
Surprising Tasks You Can Automate to Boost Productivity

Surprising Tasks You Can Automate to Boost Productivity

Optimising productivity is important for professional and personal success. Automation is one of the most effective ways to improve productivity, allowing us to achieve more in less time.

By automating routine tasks, we can free up valuable hours to focus on the activities that matter most, whether it is important business strategies or personal wellness. However, there are many surprising tasks that automation can streamline.

Continue reading to explore lesser-known areas where automation can significantly impact productivity to help improve efficiency – and reclaim your time.

Automating Everyday Tasks to Boost Your Productivity

Bill Payments

Automated bill payment systems schedule payments to avoid penalties. You can customize these systems and adapt them according to various payment needs.

You can use the following apps:

  • Togai is a bill management app designed to streamline the process of tracking and paying various bills.
  • Onebill is a bills payment solution that simplifies the management of household and business expenses. 
  • Aria provides a comprehensive bill management system focused on automating and optimising the payment process for both individuals and businesses.

Tools that provide consolidated payment reminders help manage finances by aggregating all due dates and sending reminders to support healthy financial management and cash flow.

Automation streamlines tasks and boosts productivity. It also supports strategic business management and compliance so you can focus on higher-value activities.

With your financial obligations efficiently managed through automated bill payments, there are gears to another area where automation can save time—planning your travels.

Travel Planning

Organising travel plans can be tedious, but automation tools can help simplify the process.

Advanced booking tools can secure flights, hotels, and transportation options based on your personal preferences. Based on your travel history, these tools can suggest the best options that suit your schedule.

Here are some of the travel apps you can use:

  • Kayak searches hundreds of travel sites at once to find the best deals on flights, hotels, and car rentals.
  • TripIt organises travel plans into an itinerary that has all of your trip details in one place.
  • Google Trips gathers travel information from Gmail and Google Calendar, automatically organising it into individual trips.

Automation can also integrate weather forecasts, local events, and travel details to create a comprehensive itinerary. These custom itineraries keep things efficient, reducing the hassle of coordinating multiple bookings.

Having streamlined your travel arrangements, find out how automation can declutter your digital life, starting with your email inbox.

Email Sorting and Unsubscription

Managing email clutter can be a time-consuming task, but the right tools can make it easier.

Automation tools sort emails into different categories based on your priorities. By highlighting important emails and filtering out non-essential ones, these tools keep your inbox remains organised:

  • SaneBox analyses your email history and flags important emails for your future reference.
  • Unroll.Me gathers your email subscriptions and gives you a simple way to unsubscribe from junk emails.
  • Spark uses intelligent email prioritisation, noise reduction, and the most advanced email tools to help you manage your inbox.

Tired of sorting through spam and unwanted newsletters? Tools like Unroll.Me automatically unsubscribe you from unwanted subscriptions, reducing email clutter to help you focus on more significant messages.

Automation streamlines tasks
With your inbox now under control, explore how similar tools can enhance your personal finance management for more systematic and less stressful financial growth.

Personal Finance Management

Automating personal finance can be a game-changer for your long-term financial health.

Robo-advisors like Betterment or Wealthfront automatically manage investment portfolios based on your risk tolerance and financial goals. By taking the emotion out of decision-making, you can use the following tools make investing more efficient and consistent:

  • Mint automatically updates and categorises your information, and suggests ways to reduce the money you spend on bills.
  • You Need a Budget (YNAB) helps you stop living paycheck to paycheck, pay down debt, and roll with the punches if something unexpected comes up.
  • Acorns rounds up your purchases to the nearest dollar and invests the spare change into a diversified portfolio. 

Personal finance apps like Qapital or Digit automatically transfer money to your savings account based on your goals and spending habits – getting you closer to your financial objectives with less conscious effort.

With your finances on a steady automated course, consider the broader implications of automation in your home life, particularly through smart home maintenance systems.

Home Maintenance

Home automation can help you maintain your home effortlessly.

Smart home devices can automate heating, lighting, and security based on user behaviour. For instance, a smart thermostat can learn your routine and adjust the temperature accordingly, saving energy and enhancing comfort and convenience.

Automated systems can also monitor your home’s critical areas and schedule necessary services. Reminders for HVAC, plumbing, or electrical maintenance keep you ahead of issues before they escalate:

  • Nest learns your heating and cooling preferences over time and automatically adjusts the temperature for optimal comfort and efficiency.
  • Ring provides video doorbells and security cameras that you can monitor from your phone, tablet, or PC.
  • August Smart Locks allow you to control access to your door and keep track of who comes and goes, all from your phone.

As you automate home care, the next step in leveraging technology for efficiency lies in professional development. Automation also aids in learning and skill enhancement.

Learning and Development

Keeping your skills sharp is essential for professional growth, and automation can help.

The following tools can recommend and schedule learning content based on your career goals and skill gaps:

  • Coursera offers online courses from top universities and companies worldwide.
  • LinkedIn Learning provides video courses taught by industry experts in software, creative, and business skills.
  • MasterClass offers online classes created for students of all skill levels. 

This way, your educational journey aligns perfectly with your aspirations.

Automated platforms can track your progress towards certifications and learning objectives, helping you stay on track.

Knowing that you can upskill through automated learning platforms, turn your attention to the outdoors, examining how automation can revolutionize gardening.

Gardening

Automating garden care can help create the perfect outdoor space with minimal effort.

Innovative smart gardening systems can automate watering and fertilizing based on real-time data:

  • Rachio smart sprinkler controllers connect effortlessly to your home WiFi so you can deploy them remotely.
  • Click & Grow smart indoor garden is a self-watering garden that takes care of plants automatically by making sure they have enough water, light and nutrients at all times.
  • Gardena Smart System integrates various gardening components like watering systems, lawnmowers, and sensors into one smart home environment.

For those managing larger gardens or estates, drones offer a cutting-edge solution for landscape monitoring and maintenance. Drones can provide aerial assessments of vast areas, detecting problems like irrigation issues, pest infestations, or areas with poor plant health.

With your garden flourishing autonomously, put your focus back indoors to how automation can organise your digital files, simplifying document and photo management.

Document and Photo Organisation

Managing digital clutter can be challenging, but automation tools can make it easier.

The following tools can harness the power of AI to categorise and tag documents and photos for seamless search and retrieval:

  • Google Photos uses machine learning to automatically categorise and label photos based on the content and faces recognised.
  • Evernote can capture digital notes and photos which can be tagged and archived.
  • Adobe Lightroom uses AI to organize photos based on the subjects they contain. 

For documents, automation tools scan content, identify keywords, and apply tags that categorise files based on themes, dates, and content type. For instance, a scanned contract may automatically be tagged with relevant terms like legal, agreement, and vendor.

For photos, these tools use object recognition to identify the main elements in each image, whether it’s people, places, or objects.

Facial recognition has advanced significantly and is now a common feature in tools like Apple Photos and Google Photos. These systems automatically detect faces in photos and group them, enabling you to search for people directly.

Now that your digital clutter is sorted, here’s how automation can streamline your professional meetings, transforming them into actionable insights.

Keeping your skills sharpMeeting Summarization

Transform your meetings into actionable insights with automated summarization:

  • Otter.ai provides real-time transcription services during meetings, capturing each participant’s words with high accuracy.
  • Fireflies.ai can attend your meetings, transcribe the spoken content, and then offer a summary of the most important points and action items.
  • Sonix automatically converts your audio and video files into text and then helps you summarize important topics.

This allows you to focus on the conversation, knowing that you’ll receive accurate summaries and follow-ups afterwards.

After enhancing meeting efficiency, you can now look at how automation can similarly transform the meticulous process of legal document analysis.

Legal Document Analysis

Automating legal analysis keeps contracts clear and compliant.

Software like:

  • LawGeex uses AI to review contracts and other legal documents against predefined policies and best practices.
  • Kira is an advanced machine learning software that helps lawyers identify and analyse contracts and other documents.
  • ContractWorks focuses on contract management with an emphasis on using automation to reduce manual handling.

They can review legal documents, highlight important terms, and suggest revisions based on predefined rules. This saves time and provides peace of mind by detecting potential issues early.

After exploring the diverse ways automation can enhance everyday tasks, let’s debunk some common myths about automation and discuss its real impact.

Misconceptions About Automation

There are many things that people get wrong about automation. 

They think that it’ll rob people of jobs and that it’s only for tech-heavy industries. In reality, automation enriches the workplace by shifting focus to more strategic tasks. It also applies to more sectors than you might think.

Automation enhances efficiency, reduces errors, and fosters job creation in areas requiring creative and strategic skills. It can also help transform work environments into more dynamic and innovative spaces, promoting higher levels of job satisfaction.

Now that we’ve clarified these, let’s take a look at the future of automation and how businesses and individuals can adapt to stay ahead.

Preparing for an Increasingly Automated Future

As automation becomes more mainstream, individuals and businesses must adapt by developing skills that can’t be automated, such as creative problem-solving and strategic decision-making.

Businesses should evaluate workflows for automation opportunities and train staff to integrate new technologies effectively. This proactive approach allows the workforce to evolve and stay competitive in an automated world.

The future of automation includes the integration of AI and advanced robotics, which are set to revolutionize work by automating complex tasks. To stay competitive, businesses and individuals must keep up with:

  • Technological advancements
  • Investments in new technologies
  • Leveraging these innovations

Staying on top of these trends will help harness the potential of automation technologies effectively – and help businesses and employees alike find ways to stay relevant.


Staying on top of these trends FAQ and Conclusion

FAQs

How reliable is automation in personal finance management?

Automation tools like robo-advisors are reliable for managing your portfolio consistently according to your preferences. However, there is still no substitute for regularly reviewing your financial goals with a human advisor.

Can automation help with mental health through reminders and scheduling wellness activities?

Absolutely. Wellness apps can schedule reminders for meditation, exercise, or therapy appointments, helping you prioritise mental health without disrupting your productivity.

What are the privacy implications of using automation in personal and professional tasks?

While automation can significantly improve productivity, it is important to choose tools that prioritise data privacy. Always review privacy policies and ensure data is encrypted before using any automation service.

Final Thoughts

Automation holds expansive potential far beyond traditional sectors. From streamlining travel planning to managing legal documents, the right tools can boost productivity and free up time for more important tasks.

By incorporating automation into personal and professional activities, you can focus on improving effectiveness while reducing stress. Explore the world of automation to reclaim your time and achieve surprising improvements in productivity.

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Darren Aragon is a multifaceted writer with a background in Information Technology, beginning his career in research at Pen Qatar and transitioning through customer service to a significant role at Absolute Service, Inc. His journey into freelance writing in 2021 has seen him excel across various niches, showcasing his adaptability and deep understanding of audience engagement.

About The Author

Darren Aragon is a multifaceted writer with a background in Information Technology, beginning his career in research at Pen Qatar and transitioning through customer service to a significant role at Absolute Service, Inc. His journey into freelance writing in 2021 has seen him excel across various niches, showcasing his adaptability and deep understanding of audience engagement.

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