Oct 06

Four Key Systems Every Business Needs To Set Up

When you’re an entrepreneur, it can feel like there’s always too much to do in so little time. This is especially true when you’re building a company from scratch because you probably have to do everything on your own.

Although being hands-on is great, taking care of all business processes is hardly sustainable. There are only so many hours in a day and you’re better off allocating them towards activities that directly grow your business.

This is where systems come in. By definition, a system is a method of solving problems in a strategic and effortless way. If you set them up properly, effective business systems can do exactly that and help free you up to focus on more important things.

So, how do you get started? Here are four systems that you should consider setting up, stat:

Email System


Responding to one email is quick and easy. But answering hundreds of them everyday? Yeah, not so much.

(It also doesn’t help that most inquiries are repetitive and that the answers are usually on your website already.)

But you can hardly say that to your customers, right? So, instead of spending hours on end replying to each email, why not just create an automated setup? Most businesses, even small ones, can benefit from well-built email sequences, after all.

You can start with using email marketing tools such as MailChimp. With that platform, you can start preparing standard welcome messages and answers to FAQ’s.

The best part? Email systems allow you to schedule your dispatches in advance. No need to spend the entire day sending responses.

Hiring System


Let’s now talk about hiring the right people for the job. With the WFH set up becoming mainstream, remote workers all over the world abound. They’re also eager to work for companies that offer reasonable rates and flexible schedules.

But how do you reach, hire, and onboard them more efficiently? Simple. Establish a hiring system.

You can start by refining a consistent process for finding, screening, hiring, and onboarding new hires. Make it easy to duplicate and follow so that your HR staff won’t have trouble carrying it out with minimal supervision.

Furthermore, a good hiring system ensures a fairer hiring process. This way, all applicants undergo the same screening procedure.

Scheduling System


Ah, schedules. An entrepreneur’s is always full, isn’t it? While a full-packed schedule can get your adrenaline pumping, it can also make it difficult to keep track of available dates for important meetings. Especially if you’re doing it all manually.

Fortunately, you can also automate a scheduling system. It can be through a collaborative platform like Trello which features synced calendars, easily enabling your colleagues and clients to book in with you as needed.

Accounting System


In this day and age, it’s impossible to keep track of your business’ progress without an accounting system in place. Also, it’s high time to switch over to digital accounting methods if you haven’t already.

Initially, you might be doing your own accounting, but it’s better to delegate this to a professional bookkeeper or accountant as your company grows. I mean, come on, do you really want to be tracking your receivables and payables when you could be expanding your client base or your product line?

Just don’t forget to discuss your business’ financial goals with your bookkeepers or accountants. These ought to help guide the sort of reports and data they’ll furnish you with.

The right systems can turn struggling businesses into highly successful and profitable organisations. While building them can take a lot of time, they’ll pay off handsomely in the long run, especially if you do things right.

Remote Staff has been assisting Australian SMEs and entrepreneurs with finding talented and skilled remote workers from the Philippines for years. We have our tried and tested systems in place, so you can bet that we can help you build one (or more) too.

Call us today or schedule a call back so we can get started.

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Disclaimer: The above article was written according to the information available as of press time.
All opinions and beliefs expressed herein do not necessarily reflect those of Remote Staff's, its employees, subcontractors, clients, and affiliates.

About The Author

Serena has been working remotely and writing content for the better part of the last decade. To date, she's written for Pepper.ph and Mabuhay Magazine, among others, and has churned out more than a thousand articles on everything from The Basics of Stock Market Investing to How to Make Milk Tea-Flavored Taho at home. Hermits, aspiring hermits, and non-hermits with interesting project propositions may email her at serena.estrella10@gmail.com.

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