We’ll Source, Hire and help Manage them
for you so you don’t have to.
Lifetime support, dedicated account manager
by your side, every step of the way!
We’ll Source, Hire and help Manage them for you so you don’t have to.
Lifetime support, dedicated account manager by your side, every step of the way!
17 Years of
Virtual Staffing
Experience
Trusted by
3,368
SME’s
6,948
Virtual Staff
Hired
We’ll Source, Hire and help Manage them for you so you don’t have to. Lifetime support, dedicated account manager by your side, every step of the way!
17 Years of
Virtual Staffing
Experience
Trusted by
3,368
SME’s
6,948
Virtual Staff
Hired
We didn’t earn our reputation by offering cookie-cutter virtual executive assistants.
Our services are uniquely tailored fit for the individual business owner seeking high quality virtual executive assistants who are talented, communication-savvy and have the right technical and functional skills that will contribute to your business goals..
Each of our VEA’s go through an in-depth pre-qualification and screening process to ensure they have the skill set, experience and behavior that’s hand in glove to your requirements.
*Booking interviews depend on candidates' availability and interest.
*Please note that hourly rates are linked to the exchange rate and fluctuate slightly from month to month.
The demand for competent executive assistants is as high as ever.
C-Level executives and business leaders are juggling more and more tasks every day—project management, executive decision-making, scheduling, and more.
To keep up, many Australian businesses are hiring virtual executive assistants to streamline operations and to significantly reduce costs.
When companies hire a virtual executive assistant, they get access to remote and tailor-fitted personal assistance without the overhead expenses of traditional in-house staff.
Let’s take a closer look:
Employing virtual executive assistants isn’t just a cost-saving measure—it is a productivity booster that allows business leaders to save their time and energy for what truly matters:
Employing virtual executive assistants isn’t just a cost-saving measure—it is a productivity booster that allows business leaders to save their time and energy for what truly matters:
Imagine getting top-notch support without breaking the bank. Hiring a virtual executive assistant offers:
With a virtual executive assistant handling the nitty-gritty of routine yet crucial tasks, you can zero in on more strategic initiatives:
Virtual executive assistants are versatile professionals equipped with the technical skills to support various aspects of your business, particularly through the following:
They handle the day-to-day administrative work so you can concentrate on growth.
Scheduling meetings
They use advanced scheduling tools to coordinate appointments, manage your calendar, and prevent conflicts, allowing you to focus on high-priority tasks without worrying about logistics.
By handling email correspondence, they filter out spam, prioritise important messages, and respond on your behalf when appropriate. They keep your inbox organised and your communications prompt.
By handling email correspondence, they filter out spam, prioritise important messages, and respond on your behalf when appropriate. They keep your inbox organised and your communications prompt.
Keep projects on track without getting bogged down by details.
Assistance with project management.
They support planning and execution by organising tasks, setting deadlines, and coordinating with team members, helping projects move forward efficiently.
Using tools like Asana and Trello, they monitor progress, send reminders, and update project statuses, so nothing falls through the cracks.
Competent executive assistants often serve as the linchpin in your executive communications.
Handling client communications
They maintain strong relationships by promptly responding to client inquiries, scheduling follow-up calls, and addressing concerns, which enhances your company’s professional image.
Customer service
By providing excellent support, they resolve customer issues, answer questions, and offer information, contributing to higher customer satisfaction and loyalty.
Liaising with stakeholders
They facilitate smooth communication between all parties involved, coordinating meetings, sharing updates, and acting as a point of contact to streamline collaboration.
Balance your professional and personal life with ease.
Booking travel
Executive assistants often handle travel arrangements, from flights and accommodation to itineraries and reservations, making sure your business (and personal) trips go off without a hitch.
Managing personal tasks
By handling errands and personal appointments, they free up your time, allowing you to maintain a better work-life balance.
Arranging appointments
They coordinate both business and personal appointments seamlessly, so you never miss an important date or meeting.
Adding a virtual executive assistant to your team is a transformative decision that can significantly elevate your business operations – and also improve the quality of your life.
However, finding the right person requires careful consideration.
Here are the key attributes and skills that you should look for when you decide to hire a virtual executive assistant:
A top-tier virtual executive assistant should possess a
comprehensive set of skills that enable them to support you effectively.
These include:
The ability to convey information clearly and effectively, both verbally and in writing, is vital.
Your assistant will often be the first point of contact for clients, stakeholders, and team members, so excellent communication is essential.
Familiarity with tools that streamline administrative work is a must.
This includes expertise in project management software like Asana or Trello, scheduling tools like Calendly, and collaboration platforms like Slack or Microsoft Teams.
Proficiency in these tools enhances efficiency and facilitates seamless coordination within your team.
You want someone with an exceptional talent for organising tasks, schedules, and information systematically.
An organised assistant can help streamline your operations, manage your calendar efficiently, and keep everything running smoothly, so you can focus on growing your business.
In a fast-paced business environment, the ability to juggle multiple responsibilities while maintaining focus on high-priority tasks is invaluable.
A skilled assistant can manage their workload effectively so that important deadlines are met without sacrificing quality.
Here are the key attributes and skills that you should look for when you decide to hire a virtual executive assistant:
A top-tier virtual executive assistant should possess a comprehensive set of skills that enable them to support you effectively. These include:
The ability to convey information clearly and effectively, both verbally and in writing, is vital.
Your assistant will often be the first point of contact for clients, stakeholders, and team members, so excellent communication is essential.
Familiarity with tools that streamline administrative work is a must.
This includes expertise in project management software like Asana or Trello, scheduling tools like Calendly, and collaboration platforms like Slack or Microsoft Teams.
Proficiency in these tools enhances efficiency and facilitates seamless coordination within your team.
You want someone with an exceptional talent for organising tasks, schedules, and information systematically.
An organised assistant can help streamline your operations, manage your calendar efficiently, and keep everything running smoothly, so you can focus on growing your business.
In a fast-paced business environment, the ability to juggle multiple responsibilities while maintaining focus on high-priority tasks is invaluable.
A skilled assistant can manage their workload effectively so that important deadlines are met without sacrificing quality.
Experience plays a significant role in determining
how quickly a virtual executive assistant can adapt to your business needs.
When evaluating candidates, consider the following:
Assistants who have previously worked with CEOs, CFOs, or other high-level executives understand the demands and expectations of such roles.
They are accustomed to a fast pace and high stakes, making them better equipped to handle the challenges that come with the territory.
Experience with remote work is becoming increasingly important.
An assistant who is adept at navigating the nuances of virtual communication and collaboration will integrate more smoothly into your team.
They should also ideally be familiar with remote work etiquette and can maintain productivity without direct supervision, using tools like Zoom for meetings and Slack for instant communication.
Experience plays a significant role in determining how quickly a virtual executive assistant can adapt to your business needs. When evaluating candidates, consider the following:
Assistants who have previously worked with CEOs, CFOs, or other high-level executives understand the demands and expectations of such roles.
They are accustomed to a fast pace and high stakes, making them better equipped to handle the challenges that come with the territory.
Experience with remote work is becoming increasingly important.
An assistant who is adept at navigating the nuances of virtual communication and collaboration will integrate more smoothly into your team.
They should also ideally be familiar with remote work etiquette and can maintain productivity without direct supervision, using tools like Zoom for meetings and Slack for instant communication.
In any dynamic field, adaptability and a proactive
mindset are golden traits. Seek out assistants who
demonstrate the following:
A great assistant doesn’t just wait for instructions—they anticipate what needs to be done next.
They can adapt to shifting priorities and are quick to reorient their focus as new tasks arise.
This quality is especially valuable when unexpected challenges occur, and swift action is required.
Assistants who actively look for ways to enhance efficiency bring added value to your organisation.
They might suggest new tools, streamline existing processes, or identify areas where productivity can be improved.
Their initiative can lead to significant time and cost savings.
In any dynamic field, adaptability and a proactive mindset are golden traits. Seek out assistants who demonstrate the following:
A great assistant doesn’t just wait for instructions—they anticipate what needs to be done next.
They can adapt to shifting priorities and are quick to reorient their focus as new tasks arise.
This quality is especially valuable when unexpected challenges occur, and swift action is required.
Assistants who actively look for ways to enhance efficiency bring added value to your organisation.
They might suggest new tools, streamline existing processes, or identify areas where productivity can be improved.
Their initiative can lead to significant time and cost savings.
Technical skills are non-negotiable in today’s
digital landscape. Your ideal assistant
should have:
Proficiency with these platforms is essential for effective communication and collaboration.
An assistant comfortable with these tools can hit the ground running, reducing the learning curve and increasing productivity from day one.
With the increasing importance of data security, it is crucial that your assistant understands how to handle sensitive information securely.
Familiarity with encryption tools, secure file-sharing platforms, and cloud-based storage solutions is a significant advantage, especially when dealing with confidential executive communications.
Technical skills are non-negotiable in today’s digital landscape. Your ideal assistant should have:
Proficiency with these platforms is essential for effective communication and collaboration.
An assistant comfortable with these tools can hit the ground running, reducing the learning curve and increasing productivity from day one.
With the increasing importance of data security, it is crucial that your assistant understands how to handle sensitive information securely.
Familiarity with encryption tools, secure file-sharing platforms, and cloud-based storage solutions is a significant advantage, especially when dealing with confidential executive communications.
Now that you know what to look for in a virtual executive assistant, the next step is finding the right partner to help you in the hiring process.
Remote Staff stands out as a premier choice for Australian businesses seeking top-tier talent.
Collaborating with Remote Staff offers several advantages that make it a strategic move for your company.
Remote Staff connects you with a vast network of skilled Filipino virtual executive assistants who have proven experience supporting top-tier executives:
Vetted network of professionals
Each candidate undergoes a rigorous assessment process to evaluate their capabilities, experience, and professionalism.
This means you are presented only with candidates who meet high standards of excellence, saving you time in the selection process.
Proven experience
These assistants have a track record of supporting C-level executives across various industries.
Their experience ensures they understand the nuances and demands of high-level executive support, from handling executive communications to managing complex schedules.
While Remote Staff is an Australian-based platform, it offers the best of both worlds by providing access to world-class talent.
Extensive network of Filipino virtual assistants
The Philippines is renowned for its pool of highly skilled virtual assistants who are proficient in English and possess a strong work ethic.
Hiring from this talent pool allows you to benefit from exceptional skills at competitive rates, providing excellent value for your investment.
Localised support
Remote Staff provides assistance that aligns with Australian business standards and regulations.
This guarantees compliance and reduces the risk of cultural or regulatory misunderstandings, to ensure the seamless integration of your new assistant into your business.
Every business has unique needs, and Remote Staff recognises the importance of customised solutions.
Flexible hiring options
Whether you require a full-time executive assistant or part-time support, Remote Staff can accommodate your needs.
This flexibility allows you to scale your support based on your current demands, making it an ideal solution for both small businesses and larger enterprises.
Alignment with your strategic goals
The team at Remote Staff works closely with you to understand your business objectives, company culture, and specific requirements.
This collaborative approach guarantees that the assistant you hire is a strategic asset to your organisation, contributing to project management and other key areas.
Integrating a new team member, especially remotely, can be challenging. Remote Staff simplifies this process through dedicated support:
Personalised onboarding support
Each client is assigned a dedicated account manager who oversees the onboarding process.
They assist with setting up communication channels, aligning expectations, and integrating the assistant into your workflow.
This hands-on approach reduces the time and learning curve it takes for your new assistant to become productive.
Ongoing assistance
Account managers provide continuous support so you and your assistant can have a positive and productive experience throughout your working relationship.
In an era where data breaches are a real and constant threat, Remote Staff prioritises the security of your business information through:
Secure communication channels and agreements
The company utilises secure platforms for communication and data exchange, minimising the risk of unauthorised access.
Confidentiality agreements and data protection policies are par for the course, giving you peace of mind.
Strict data privacy adherence
Remote Staff follows rigorous data privacy regulations and best practices, such as compliance with Australian privacy laws.
This commitment makes them a reliable partner for executives who need to protect sensitive business information, whether it is proprietary data or personal client details.
Hiring a virtual executive assistant is an exciting step toward enhancing your business efficiency.
This process involves several crucial stages to find the perfect match who can provide exceptional personal assistance and support your executive functions.
Here’s how you can successfully recruit a virtual executive assistant who aligns with your needs and goals.
Hiring a virtual executive assistant is an exciting step toward enhancing your business efficiency.
This process involves several crucial stages to find the perfect match who can provide exceptional personal assistance and support your executive functions.
Here’s how you can successfully recruit a virtual executive assistant who aligns with your needs and goals.
Before you start the hiring process, clearly define what you are looking for in a virtual executive assistant.
This clarity helps attract candidates who possess the right mix of skills and experience.
Outline specific duties and responsibilities
Determine the tasks you need assistance with, such as handling travel arrangements, managing executive communications, and overseeing project management activities.
Identify necessary technical skills
Specify the tools and software proficiency required, like expertise in email management systems, scheduling platforms, and familiarity with project management tools like Asana or Trello.
Set expectations for availability and consider time zone differences
Decide if you need support only during specific hours or across different time zones to accommodate your business operations.
Once you’ve defined the role, the next step is to assess potential candidates thoroughly.
Conducting effective interviews remotely requires a strategic approach to evaluate both their hard and soft skills.
Assess soft skills and cultural fit
Prepare questions that gauge the candidate’s communication skills, adaptability, and ability to multitask. Consider how their personality and work style align with your company culture.
Evaluate technical proficiency
Use practical tests or scenarios to assess their competence with necessary tools and software. This might include tasks like organising a mock schedule or managing a simulated email inbox.
Check references and past experience
Verify their previous roles, focusing on experience with administrative work, supporting C-Level executives, or handling routine tasks in a small business setting.
After selecting the ideal candidate, smoothly integrating them into your team is vital for a successful working relationship.
Effective onboarding sets the tone for future collaboration and productivity.
Set clear expectations and goals
Outline their responsibilities, performance metrics, and what success looks like in their role.
Introduce them to team communication channels
Integrate them into platforms like Slack, Zoom, or Microsoft Teams to facilitate seamless collaboration.
Provide necessary resources and support
Share access to required documents, schedules, and contacts to enable them to start contributing effectively from day one.
As you consider adding an executive assistant to your team, it is important to consider the differences between a virtual executive assistant and a traditional in-house assistant.
Understanding these distinctions can help you make an informed decision that best suits your business needs.
Virtual executive assistants offer significant cost savings compared to traditional assistants.
Reduced overhead expenses
They don’t require additional office space, equipment, or utilities.
Flexible payment options
Pay only for the services you need without having to commit to a full-time salary until you’re ready and/or require such, which is especially beneficial for small businesses.
Virtual assistants can provide on-demand support, allowing for the better utilisation of resources.
Adjustable work hours
They can adapt to your schedule, providing support during peak times or outside typical working hours depending on your arrangement.
Task prioritisation
Easily shift their focus to different projects as your business needs change.
Virtual assistants can provide 24/7 availability, regardless of the time zones they’re in.
Global talent pool
Access skilled professionals from different parts of the world, offering extended support hours.
Round-the-clock assistance
Ideal for businesses operating internationally or requiring support beyond typical office hours.
It can be easier to scale services with a virtual assistant, which is ideal for businesses looking for flexible staffing solutions.
Quick workload adjustments
Increase or decrease their tasks based on current demands without the complexities of doing the same with traditional hires.
Support business growth
Easily add more virtual assistants as your company expands.
Transitioning to working with a virtual executive assistant may raise several questions. Here are answers to some common queries to help you navigate this change more confidently.
Absolutely. Professional virtual executive assistants are accustomed to handling sensitive information with discretion.
They adhere to strict confidentiality agreements and understand the importance of maintaining privacy in all executive communications.
Data security is a top priority. Virtual assistants typically utilise secure tools and platforms for communication and data storage.
When you hire through platforms like Remote Staff, additional safeguards are in place, including secure communication channels, encryption, and compliance with data protection regulations.
Yes, a virtual executive assistant can efficiently support multiple executives, provided their workload is managed appropriately.
They can coordinate schedules, manage communications, and handle administrative work for several team members, making them a versatile asset to your organisation.
In today’s dynamic business environment, having a reliable virtual executive assistant is not just a convenience—it is a strategic move that can significantly enhance operational efficiency.
By delegating routine tasks, administrative work, and executive communications to a skilled professional, you free up valuable time to focus on core business functions and strategic growth.
In today’s dynamic business environment, having a reliable virtual executive assistant is not just a convenience—it is a strategic move that can significantly enhance operational efficiency.
By delegating routine tasks, administrative work, and executive communications to a skilled professional, you free up valuable time to focus on core business functions and strategic growth.
