Industry:Advertising / Marketing / Promotion / PREmployment Period:May 2022 to March 2025 (34 Months)Duties and Responsibilities:
- Calendar Management
- Customer Relation Management
- Social Media Management
- Email Management
- Project Management
- Moderation of Facebook Pages and Instagram accounts
- Run Facebook Ads for New Lsitings
- Post/Schedule Daily
- Manage Private Team on FB Group Page
- Manage the Brand Kit
- Create Personal Page for Team Leaders
- Create a monthly Content
- Monitoring of Business pages through Meta Business
- Graphics Design
- Marketing Materials like Open Houses, Listings, News Letters, Blogs
- Create effective presentations for Marketing Strategies and Analytics
- CRM Management
- Updating Social Media accounts daily
- Organize all Social Media layouts, graphics and videos into one whole drive for
- easy access of team members
- Communicates along other team members
- Monitor competition (acquisitions, pricing changes and new products and
- features)
- Research oriented.
- Keeps documents and records for the archiving various projects.
- Evaluates and recommends conclusion for different projects and activities.
- Kat has worked as an Executive Assistant for a US-based real estate agent with roofing business.
- Supported U.S. and Canadian clients in real estate and B2B businesses, providing both executive-level and operational assistance.
- She also gained over 7 years of corporate experience in the real estate marketing sector (Camella), transitioning to full-time freelance executive assistance in 2022.
- She's a former Marketing Officer and Area Manager, handling multiple territories and end-to-end sales operations prior to her virtual assistant career.
Core Skills & Competencies:Executive & Business Assistance
- Provided direct support to senior-level executives (e.g. realtors, business owners).
- Scheduled appointments, organized meetings, prepared travel itineraries, and managed communications with clients and vendors.
- Represented clients during escalations and resolved issues independently when the client was unavailable.
- Drafted and maintained business correspondence on behalf of the CEO.
Reporting, Analysis & Admin Support- Created and maintained monthly and annual sales reports using Google Sheets, including performance tracking, growth rates, and profit comparisons.
- Managed basic bookkeeping and sales budget tracking.
- Developed PowerPoint and Canva presentations and training materials/workbooks for team and client use.
Process Improvement & Initiative- Introduced and implemented internal systems for sales and expense monitoring for a client with no prior structure.
- Proactive in offering solutions, creating workflows, and improving business visibility for better decision-making.
Client & Stakeholder Coordination- Acted as liaison between clients, suppliers, and customers.
- Coordinated supplier inquiries, pricing, and delivery logistics.
- Managed CRM and communications workflows, serving as the client’s primary point of contact during critical business functions.
Technical Proficiency:- Google Sheets – 9.5/10 proficiency
- Microsoft Excel & PowerPoint
- Canva – for presentations and workbooks
- Google Calendar – for scheduling and meeting coordination
- Familiar with using virtual tools and platforms for workflow and communication
She's available to start immediately.