Candidate No. 500518
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Icamen

Accounting & Bookkeeping

Invoice Processing Specialist

Back-Office Administrator

General Accountant

Skills

★★★ Advanced:

SAP, Atlassian JIRA, Slack, Microsoft Office, more

★★ Intermediate:

Payroll Management, Payroll Processing, Billing, Administrative Support, more

Hourly Rate Gauge

Today's value  AUD $18.16

$15.88

if $ 1 = PHP 42

$20.27

if $ 1 = PHP 30
Currency Fluctuation Range

*includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.

Employment Preferences

Availability:

 Full Time Part Time

Preferred Timezone:

Not Applicable

Hourly & Monthly Rate:
(inclusive of service fee)

Part Time: AUD $18.16 per hour or $1574.22 per month
Full Time: AUD $18.99 per hour or $3290.88 per month

*Plus GST for Australian Businesses
Remote Staff Recruiter Comments
  • Heidi has been working for almost 4 years in business process outsourcing and ventured into freelancing where she handled Healthcare and Maintenance accounts where she handled and performed roles such as Accounts Receivable Analyst, Billing Specialist, and Payroll Specialist. She catered to clients from Germany and California. She has a bachelor's degree in accountancy. She is also a Certified Public Accountant, Registered Cost Accountant, and Certified Accounting Technician.
  • She was exposed to the following tasks:
    • Accounts Receivable Management
    • Monitor Credit Insurance
    • Billing
    • Payroll
    • Invoicing
    • Preparation of financial reports
    • Customer Service
    • Administrative tasks
  • She is proficient in using tools such as JIRA, SAP, Slack, Google apps, Microsoft Office and Teams.
  • When she was working in the Healthcare company she has been awarded as a Billing Superstar.
  • She can start ASAP, amendable working any shifts and open to any full-time or part-time role.
Predictive Index Profile - Scholar

Strongest Behaviors
  • Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
  • Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
  • Operationally, as opposed to socially, focused. Thinks, in specific terms, about what needs to be done and how to do it accurately and flawlessly; follows, in a literal way, that execution plan.
  • Task-focused; quickly notices and pushes to fix technical problems, assertively cutting through any personal/emotional issues. Has aptitude to spot trends in data or figure out how complex systems work.
  • Independent, analytical, critical, and creative thinking and action; little need for external validation before action. Private.
Behavioral Summary

Heidi is a serious, introspective person and an analytical and disciplined thinker. Careful, thorough and very focused on their responsibilities.

This individual is reserved and will generally express themself in a factual, direct, and succinct manner. A conscientious person, their approach to the work is systematic, methodical, and well organized, based on thorough knowledge of, and respect for “the book”. Working with factual, technical or detailed information, they’ll produce carefully thought-out work of high quality and precision. Whether doing work themself, or delegating to others, follow up is close to ensure high-quality results.

Quiet and reserved in primarily social situations, this individual will express themself factually and specifically in talking about matters of which they have knowledge. With experience, will likely develop thorough, detailed knowledge and expertise in their particular field of training and experience.

Employment History
PAYROLL SPECIALIST
Industry:Healthcare / MedicalEmployment Period:June 2021 to July 2023 (25 Months)Duties and Responsibilities:
  • Corresponded with customers to resolve payroll issues and queries, including interaction with customers and internal employees to respond to specific requirements and payment status.
  • Verified payroll information, accuracy, and error revisions.
  • Evaluated, analyzed and verified shift dates and billing amounts, retrieved documents from customer and internal employee files and generated internal reports.
  • Facilitated daily updates and maintenance of billing records and documentation.
  • Facilitated semi-monthly quality control on documents and invoices and verified accuracy before handling them to the collection team.
  • Facilitated training and extended support to new and old team members.
BILLING ASSISTANT
Industry:Healthcare / MedicalEmployment Period:December 2021 to April 2022 (4 Months)Duties and Responsibilities:
  • Facilitated daily quality control on processed invoices and their respective shift details.
  • Reviewed and matched shift details to the system.
  • Reviewed and verified documents and attachments for each invoice.
  • Facilitated updates, maintained billing records, and provided reports to managers.
  • Conducted regular follow-ups with internal employees about pending attachments, shift corrections, potential fraud, and clawbacks.
ACCOUNTS RECEIVABLE ANALYST
Industry:Call Center / IT-Enabled Services / BPOEmployment Period:June 2019 to March 2021 (21 Months)Duties and Responsibilities:
  • Maintained customer master data – creation, amendments and deletion.
  • Reviewed, applied, and monitored credit insurance. Supported scheduled and ad hoc reporting requests Created, modified and ensured billing invoices were processed accurately and timely following Service Levels Agreements.
  • Provided billing information about invoice related-queries to managers and clients, such as payment status, errors, and cancellations.
  • Reviewed, modified, and created work instructions and ensured workflows fit in purpose.
  • Provided extended support and training to clients and team members.
Part time Accounting Instructor
Industry:EducationEmployment Period:February 2024 to June 2025 (16 Months)Duties and Responsibilities:PRESENT Teaching accounting and business management subjects to tertiary and senior high-school students. Providing tutorial support to students.
Accoutning and Finance Specialist
Industry:Property / Real EstateEmployment Period:August 2023 to June 2025 (22 Months)Duties and Responsibilities:Bookkeeping Payroll Bank Reconciliation Excise Tax Prepararion Expense Reimbursement Requests Approval
Part Time Billing Assistant
Industry:Not ApplicableEmployment Period:April 2022 to April 2022 (1 Month)Duties and Responsibilities:QuickBooks Facilitated daily quality audits on thousands of processed invoices and their Google Drive and Excel respective shift details. OneAmerica Reviewed and matched shift details to the system. Everee Reviewed and verified documents and attachments for each invoice. Bamboo Facilitated updates, maintained billing records, and provided reports to Arrive managers. RingCentral Conducted regular follow-ups with internal employees about pending Zoom attachments, shift corrections, potential fraud, and chargebacks.
Payroll Specialist
Industry:Not ApplicableEmployment Period:August 2023 to August 2023 (1 Month)Duties and Responsibilities:Bookkeeping Bank Reconciliation Cross-checked over 300 timesheets daily of W2 and 1099 healthcare employee Payroll Processing information, shift details, rates, incentives and reimbursements within spreadsheets, in-house payroll systems, and documentary attachments. Billing and Invoicing Accounts Receivable Processed daily pay-out for over 200 timesheets and consistently maintained Accounts Payable 100% accuracy of payroll data and payments of all employees and invoices. Credit Insurance Processed daily rejections for over 100 timesheets and corresponded with the 401K Processing employees to resolve payroll issues. Promptly addressed inquiries related to payroll and payments with utmost urgency and delivered 100% complete and satisfactory email responses. OTHER Performed invoice revisions, retrieved employee requirements, and utilized EXPERTISE spreadsheets and payroll systems to produce payroll and billing reports. Completed daily tasks involving data entry and updates to spreadsheets, Billing Collections managed payroll system, and maintained data integrity and confidentiality to Customer Master Data employee payroll records. Credit Disclosure Processing Provided extended support and training to the payroll team. Data Entry and Management Task Reports and Presentation Assisted with administrative tasks for the Back Office, Human Resources, and Team Training Assistance Accounts Receivable departments.
Industry:Not ApplicableEmployment Period:December 2021 to July 2025 (43 Months)Duties and Responsibilities:SOFTWARES USED
Industry:Not ApplicableEmployment Period:January 2021 to July 2025 (54 Months)Duties and Responsibilities:Not Applicable
Accounts Receivable Analyst
Industry:Not ApplicableEmployment Period:March 2021 to March 2021 (1 Month)Duties and Responsibilities:Confluence Maintained 50 customer master data daily - creation, amendments and Dialpad deletion. Slack Reviewed, applied, and monitored 30 credit insurances daily. Supported SAP P14 and HANA scheduled and ad hoc reporting requests. Jira Created, modified and ensured 200 billing invoices were processed accurately Microsoft Teams and timely daily following Service Levels Agreements. Microsoft Outlook Provided billing information about invoice-related queries to managers and Microsoft Word clients, such as payment status, errors, and cancellations. Microsoft Excel Reviewed, modified, and created work instructions and ensured workflows fit in purpose. Acrobat PDF Oracle Provided extended support and training to clients and team members.
Industry:Not ApplicableEmployment Period:June 2019 to July 2025 (73 Months)Duties and Responsibilities:Not Applicable
Accounting and Finance Specialist
Industry:Not ApplicableEmployment Period:August 2023 to July 2025 (23 Months)Duties and Responsibilities:PRESENT Verified daily business expenses and processed reimbursement request approval for loan officers. Addressed Loan Officers call and email inquiries on attachment errors, missing documentation requirements, and other issues related to expense reimbursements. Assisted with data entry and administrative tasks for the CEO and other departments. Performed monthly bank reconciliation in QuickBooks and ensured all financial transactions were recorded and reconciled. Performed QuickBooks functions such as creating sales receipts, adding and matching bank transactions, manually adding deposits and checks, journal entries, generating financial reports, and more. Performed monthly billing and invoicing and ensured all transactions were recorded and updated in spreadsheets. Prepared state excise taxes and ensured accuracy of the amount and tax payer details before getting it paid. Performed uploading of printed checks to corresponding bank accounts. Processed daily commission payroll of loan officers and addressed payroll discrepancies upon audit. Addressed 401K inquiries and requests of Loan Officers and Assistants. Processed 401K Delinquent Loans, Feedback and Upload Files, Participant Data Updates, Plan Entry reports, audit audit, and ensured all are coordinated to authorized Personnel in US CPA Accountants, Payroll, and 401K Representative. Provided other extended support to the CEO, Onboarding, Credit Disclosure, and Payroll team.
Education History

Field of Study:

Business Studies/Administration/Management

Major:

Accountancy

Graduation Date:

August 2015

Located In:

Philippines

License and Certification:

Not Applicable

Skills

★★★ Advanced:
SAP, Atlassian JIRA, Slack, Microsoft Office, MS Teams, Google Apps, Bank Reconciliation

★★ Intermediate:
Payroll Management, Payroll Processing, Billing, Administrative Support, Invoicing, Accounts Receivable Management, Accounting, QuickBooks

Work at Home Capabilities

Internet Bandwidth:

Between 5mbps to 100mbps

Working Environment:

Private Room

Speed Test Result:

Not Applicable

Internet Type:

Fiber

Hardware Type:

Laptop

Brand Name:

Lenovo

Processor:

AMD Ryzen 5 5600U with Radeon Graphics 2.30 GHz

Operating System:

Windows 11