Sr. Accounts Payable Accountant
Industry:Security / Law EnforcementEmployment Period:September 2016 to June 2022 (69 Months)Duties and Responsibilities:
- Executes and processes day-to-day accounts payable tasks, including high volume data entry
- Enters and loads suppliers’ invoices into the accounting system with appropriate description, project codes and VAT breakdown.
- Maintains and monitors Accounts Payable Report to ensure payments are made on a timely basis.
- Prepares disbursement vouchers with corresponding supporting documents.
- Processes petty cash replenishment, cash advances, liquidation, and expense reimbursement and addresses issues with supporting documents directly with concerned employees.
- Ensures that all received supporting official receipts/sales invoices from suppliers/employees are completely filled out with correct company details and other information as mandated by BIR.
- Prepares check for approved disbursement vouchers.
- Coordinates with suppliers regarding check releasing schedule.
- Prepares BIR Form 2307, if applicable.
- Collaborates and assist in the month-end closing procedures such as bank reconciliation, depreciation update, inventory tracking and tax filings.
- Maintains Cash Flow Projection, payment Schedule and handles remittances of withholding taxes
- Assist in addressing queries relating to payment of suppliers’ invoices.
- Ensures compliance to Generally Accepted Accounting Principles (GAAP); company policies and procedures; and BIR and LGU tax rules and regulations.
- Files and organizes complete documents for all financial transactions relating to disbursements
- Assist the Chief Accountant during interim and annual external audit
- Perform other A/P duties and responsibilities that may be assigned from time to time.
- Resolve complex or critical issues which go beyond AP capabilities
- Provide functional and technical in-depth analysis in support of project scope and objectives for AP
- Respond to high priority and/or complex internal customers and vendors requests promptly, correctly, and appropriately
Senior Accounting Assistant – Accounts Payable
Industry:Accounting / Audit / TaxEmployment Period:April 2014 to April 2016 (24 Months)Duties and Responsibilities:
- Enter and validate invoice data with high degree of accuracy and efficiency into customer ERP system.
- Work with customer and supplier inquiries via email and phone calls.
- Handle shared mailbox to answer Emails – Non Voice Request from Clients and Vendors, verifications and clarifications to locations and payment request.
- Submit vendor master file maintenance requests.
- Reconcile transactions and accounts.
- Review, balance and interpret computer reports and make corrections.
- Assist in preparing operating and management reports.
- Monitor working queues to meet all Service Level Agreement.
- Apply analytical skills to support process improvement. Responsible to meet department productivity and quality goals.
- All other assigned duties
Senior Accounting Assistant / Accounts Payable
Industry:Banking / Financial ServicesEmployment Period:October 2011 to December 2012 (14 Months)Duties and Responsibilities:
- Responsible for 3-way matching, batching and coding in SAP while sustaining internal controls as outlined in the Accounts Payable procedures.
- Ensuring that all invoices are matched for payment in a timely manner observing the agreed terms of payment, seeking approval from purchasing dept. of any invoice discrepancies for those invoices where Purchase Orders are issued.
- Interact with vendors and internal customers to ensure timely and accurate processing and payment of invoices
- Responding to high priority and/or complex internal customers and vendors requests to ensure that requests are handled promptly, correctly, and appropriately.
- Ensure coverage and oversee load balancing activities based on volume received at any given day to ensure that turn-around-times are consistently met, and overtime is effectively managed.
- Distributes procedural updates and processing guidelines to team members.
- Meet the pre-established Key results area for the team.
- Complete month-end duties as assigned.
- Perform special projects and duties as required.
- Assist newly hired employees via one-on-one training
Accounting Assistant / Accounts Payable
Industry:Human Resources Management / ConsultingEmployment Period:November 2010 to October 2011 (11 Months)Duties and Responsibilities:
- Checks completeness and accuracy of documents to be processed for payments (PCF Replenishment, Utilities, Insurance, and other trade and non-trade suppliers).Verify that transactions comply with financial policies and procedures
- Prepare batches of invoices for data entry. Data enter invoices for payment.
- Process backup reports after data entry
- Reconciliation of intercompany and clearing accounts. Assist in month end closing
- Monitors, reconciles, and validates rebates received from trade suppliers.
- Maintains Cash Flow Projection, payment Schedule and handles remittances of withholding taxes
- Perform other duties and responsibilities from time to time
Accounting Assistant / Accounts Payable
Industry:Human Resources Management / ConsultingEmployment Period:January 2010 to September 2010 (8 Months)Duties and Responsibilities:
- Ensures daily downloading of Sales Reports, Petty cash Expense Reports and Daily Collections Reports from branches.
- Checks completeness and accuracy of documents to be processed for payments (PCF Replenishment, Utilities, Insurance, and other trade and non-trade suppliers).
- Coordinates with branches for any exceptions and follow-ups of billings.
- Prepares journal voucher.
- Endorses the JV to Accounting Supervisors for checking.
- Reconciliation of intercompany and clearing accounts.
- Monitor, reconciles, and validates rebates received from trade suppliers.
- Perform other duties and responsibilities from time to time.
- Ensures that all documents are properly filed.
Strongest Behaviors
- Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
- Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
- Operationally, as opposed to socially, focused. Thinks, in specific terms, about what needs to be done and how to do it accurately and flawlessly; follows, in a literal way, that execution plan
Behavioral SummaryA very conscientious and disciplined person; particularly careful, thorough, and accurate in their work. This individual is exacting and strives to produce results that precisely meet the established goals. Works best where there are clear standards, expectations, reporting relationships and measurements for the work. Eloisa Mae will depend upon professional training, their own experience, or management leadership, to provide those standards and the structure needed for their work.
Given sufficient experience, they will produce work of high quality, giving close attention to the accuracy of details. Stable and dependable; consistent in their actions and, if necessary, has sufficient patience to do work of a repetitive nature. Believes in having, and following, well-defined processes and procedures.