Candidate No. 462913
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Karen

Administrative

Invoice Processing Specialist

Human Resources Personnel

Back-Office Administrator

Skills

★★★ Advanced:

Administrative Skills, Administration, Administrative Support, Backup Management, more

★★ Intermediate:

Administration, Administrative Skills, Administrative Support, more

Hourly Rate Gauge

Today's value  AUD $12.41

$11.07

if $ 1 = PHP 42

$13.54

if $ 1 = PHP 30
Currency Fluctuation Range

*includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.

Employment Preferences

Availability:

 Full Time Part Time

Preferred Timezone:

Australian Eastern Standard Time, Australian Western Standard Time, Australian Central Standard Time, New Zealand Daylight Time

Hourly & Monthly Rate:
(inclusive of service fee)

Part Time: AUD $12.41 per hour or $1075.64 per month
Full Time: AUD $12.41 per hour or $2151.28 per month

*Plus GST for Australian Businesses
Remote Staff Recruiter Comments
  • Karen has 10 years of experience in human resources, admin, and virtual assistance. She assumed a number of roles for both local and offshore companies where she performed and supported the following tasks:
    • Invoice and PO processing
    • Local payroll
    • Inventory of office supplies
    • Record keeping
    • Employee onboarding
  • She's been a part of ISO 9001 certification for her previous company where she provided the documents the auditors needed.
  • She was also exposed to and is knowledgeable in Quality, Environmental, Safety, and Health Standards (QESH).
  • She is an adept user of Power BI, Google Spreadsheet, and Vonage while at a beginner level in SAP and Xero.
  • She is available to start immediately and is amenable to working the day shift for any part-time or full-time position.
Predictive Index Behavioral Profile - Guardian
https://www.predictiveindex.com/reference-profile/guardian/

Strongest Behaviors
  • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
  • Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.
  • Patient, stable, and consistent; does things generally systematically and is not inclined to change these systems. Dependable, relatively consistent, and works best in familiar environments, with familiar people.
Behavioral Summary

A very conscientious and disciplined person; particularly careful, thorough, and accurate in their work. This individual is exacting and strives to produce results that precisely meet the established goals. Works best where there are clear standards, expectations, reporting relationships, and measurements for the work. Karen will depend upon professional training, their own experience, or management leadership, to provide those standards and the structure needed for their work.

Given sufficient experience, they will produce work of high quality, giving close attention to the accuracy of details. Stable and dependable; consistent in their actions and, if necessary, has sufficient patience to do work of a repetitive nature. Believes in having, and following well-defined processes and procedures.
Employment History
Office Assistant
Industry:Banking / Financial ServicesEmployment Period:July 2012 to December 2012 (5 Months)Duties and Responsibilities:
  • Update and provide Client’s Certificate in all branches;
  • Update data base using SAP
  • Encoding
Documentation Assistant
Industry:Not ApplicableEmployment Period:April 2013 to September 2013 (5 Months)Duties and Responsibilities:

  • Update data base;

  • Provide monthly and weekly reports.

Documentation Assistant
Industry:Property / Real EstateEmployment Period:February 2014 to July 2015 (17 Months)Duties and Responsibilities:
  • Ensure details of client information;
  • Coordinate to client and/or seller via call or email for the availability of “Deed of Absolute Sale”;
  • Update contracts status;
  • Provide monthly, weekly and daily reports.
Customer Service Associate
Industry:Call Center / IT-Enabled Services / BPOEmployment Period:September 2015 to December 2015 (3 Months)Duties and Responsibilities:
  • Responsible for performing sales and good service
  • Assisting caller’s query and concern
Admin Assistant/ HR Assistant
Industry:Property / Real EstateEmployment Period:April 2016 to August 2019 (40 Months)Duties and Responsibilities:
  • Responsible for Incoming and Outgoing documents and ensure to monitor all the documents.
  • Ensure monthly Project Inspection Report for Admin, Security and Engineering Department.
  • Handling petty cash and Admin duties
  • Process PO, Invoices and certificate of completion
  • Inventory of Office Supplies
  • Summary the Daily Time Record and Over time of employees for both building.
  • Email tenants of Circular and updates of building house rules
  • Handling parking and update quarterly monitoring
  • Ensure that all company policies, systems and procedures are followed and strictly implemented;
  • Supervise housekeeping and security concern to ensure the efficiency in the operations. Also responsible for their regular evaluation on overall performance;
  • Facilitate and submit building reports. Ensure that reports are submitted on time;
  • Facilitate processing of projects completions (Documents);
  • Canvasses materials and supplies needed for the projects and operation;
  • Maintains cordial and friendly relations with client & tenants and ensures that their complaint are taken care of;
  • Knowledgeable in Quality, Environmental, Safety and Health Standards (QESH);
  • Process renewals of Annual permits
Project HR Assistant/Admin
Industry:Construction / Building / EngineeringEmployment Period:September 2019 to December 2021 (27 Months)Duties and Responsibilities:
  • Monitor time and attendance of all employees;
  • Maintain a complete and accurate file of all project employees;
  • Verify and check employees’ timecards and encode the same in payroll system;
  • Prepare appropriate notices to employee concerning their employment contracts;
  • Prepare payroll summary of all employee;
  • Prepare monthly report of manpower movement in the project site;
  • Ensure the implementation of the quality plans and objectives of the department and project assignment;
  • Perform task in accordance with the processes defined in the company’s QEHSMS Manual
  • Performs other related task that may be assigned from time to time.
  • Overall HR Admin support in HR functions
  • Co-ordinate interviews / Offer arrangement / on boarding of new hires on first day
Virtual Assistant
Industry:Law / LegalEmployment Period:December 2021 to July 2022 (7 Months)Duties and Responsibilities:
  • Process incoming Medical, Billing and Radiology Records
  • Invoice processing for payment to records.
  • Update status of records.​​​​​​​
Education History

Field of Study:

Business Studies/Administration/Management

Major:

Office Management

Graduation Date:

May 2012

Located In:

Philippines

License and Certification:

Not Applicable

Skills

★★★ Advanced:
Administrative Skills, Administration, Administrative Support, Backup Management, Billing, Business Management, Call Management, Clerical Skills, Data Encoding, Email client, Gmail, Google Sheets, Inbound Calls, Invoicing, ISO, ISO 9000, ISO Audit, Management, Microsoft Excel, Microsoft Excel 2003, Microsoft Excel 2007, Microsoft Office, Microsoft Outlook, Microsoft Word, Payroll Processing, PDF Conversion, Pivot table, Real Estate

★★ Intermediate:
Administration, Administrative Skills, Administrative Support

Work at Home Capabilities

Internet Bandwidth:

100 Mbps and above

Working Environment:

Private Room

Speed Test Result:

Download: 26.90, Upload: 60.27

Internet Type:

Fiber

Hardware Type:

Laptop

Brand Name:

Acer

Processor:

Intel(R) Core(TM) i5-10300H CPU @ 2.50GHz 2.50 GHz

Operating System:

Windows 10