Candidate No. 449540
PLAY AUDIO
Maria Avelaine

Virtual Assistant

Project Manager

Business Planner

Data Entry Specialist

Skills

★★★ Advanced:

Microsoft, Microsoft Excel, Microsoft Applications, SAP, more

★★ Intermediate:

, more

Hourly Rate Gauge

Today's value  AUD $16.52

$14.50

if $ 1 = PHP 42

$18.35

if $ 1 = PHP 30
Currency Fluctuation Range

*includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.

Employment Preferences

Availability:

 Part Time Full Time

Preferred Timezone:

Alaska Standard Time, US Pacific Standard Time, US Mountain Standard Time, US Central Standard Time, US Eastern Standard Time, UK London, Australian Western Standard Time, Australian Central Standard Time, Australian Eastern Standard Time, New Zealand Daylight Time, Hawaii Standard Time

Hourly & Monthly Rate:
(inclusive of service fee)

Part Time: AUD $16.52 per hour or $1431.77 per month
Full Time: AUD $16.52 per hour or $2863.53 per month

*Plus GST for Australian Businesses
Remote Staff Recruiter Comments

  • Avi has been working for 15 years offshore and onshore as an Executive Assistant.  She supports the senior leadership team and provides services to  6 executives in a consultancy firm. Avi’s main responsibilities include managing calendars, making travel arrangements, preparing expense reports, and project management. She also handled US, UK, and Australian clients. Avi has been in this role for a long time and possesses qualities like being well-organized, great time management skills, and being able to act without guidance.

 

  • Her expertise is in the following:

    • Calendar Management

    • Email Management

    • Call Handling

    • Project Management

    • Setting up meetings

    • Inquiry Handling

    • Internal and External Communication between staff and management

    • Travel and Events Arrangement

    • Time Sheet Management

    • Administrative Support

    • Gatekeeping

    • Documentation

 

  • Adept in using the tools/applications like:

    • Microsoft Office (Word, Excel, and PowerPoint)

    • Microsoft Outlook

    • Office 365

    • MS Teams

    • SAP

    • Concur Expense

    • Canva Pro

    • Adobe Photoshop

 

  • She can start immediately and she is amenable to working any shift for a part-time or full-time position.

 

Predictive Index Behavioral Profile - Strategist
https://www.predictiveindex.com/reference-profile/strategist/
 
Strongest Behaviors

  • Proactivity, assertiveness, and sense of urgency in driving to reach personal goals. Openly challenges the world.
  • Independent in putting forth their own ideas, which are often innovative and, if implemented, cause change. Resourcefully works through or around anything blocking completion of what they want to accomplish.
  • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules, and results.
  • Driven to achieve operational efficiencies: thinks about what needs to be done and how it can be done as fast as possible while maintaining a high-quality outcome.
  • Task-focused; often notices and is driven to fix technical problems, cutting through any personal/emotional issues. In areas of interest, has the aptitude to spot trends in data or figure out how complex systems work.

Behavioral Summary

Avi is an intense, results-oriented, self-starter whose drive and sense of urgency are tempered and disciplined by a concern for the accuracy and quality of the work. Their approach to activities and responsibilities will be well-thought-out, based on thorough analysis and detailed knowledge of all pertinent facts.
Strongly technically oriented, has confidence in own professional knowledge and ability to get things done quickly and correctly. With experience, will develop a high level of expertise and will be very aware of mistakes committed by self. Avi takes work and responsibilities very seriously and expects others to do the same.
 

Employment History
CASHIER
Industry:Not ApplicableEmployment Period:April 1996 to January 1998 (21 Months)Duties and Responsibilities:
  • Responsible inhandling thecash register (POS).
  • Suggested products that will increased sales
  • Encourages customers through good communication skills and
  • Standard Operating System ofthe company.
OFFICE STAFF
Industry:Printing / PublishingEmployment Period:March 1998 to June 2000 (27 Months)Duties and Responsibilities:
  • Responsible in Presentation ofproofread materials for clients.
  • Handle Phone Calls
  • Deal with prospective clients.
  • Follow-up Production status.
  • Responsible for deliveries and issuance of DR's and Invoices
  • Handling Weekly petty cash.
  • Responsible in Liquidation of expenses.
  • Handling Clients Quotations.
  • Presenting and filing of Office Documents
INVENTORY CLERK / OFFICE STAFF
Industry:Printing / PublishingEmployment Period:August 2000 to June 2002 (22 Months)Duties and Responsibilities:
  • Responsible in monthly inventory of garments.
  • Rovingpersonnel foroutlet salesandinventories.
  • Handles customer and transactions using POS.
  • Knowledgeable indoing all sales reports inalloutlets.
  • Handles Phone calls and customer complaints.
  • Handles garments coding for standard system.
  • Prepares Monthly Inventory Report using MS Office.
  • Responsible in making signages for marketing posters.
  • Handles Maintenance and trouble shooting for POS.
  • Handles issuance of Official Receipts and filing ofoutlet sales
ENCODER
Industry:Transportation / LogisticsEmployment Period:August 2002 to October 2002 (2 Months)Duties and Responsibilities:
  • Responsible in Data Encoding of Real Estates Payments using software
  • Manual coding of real estate bin cards for computerization.
  • Analyzing real estate Bin Cards.
FINE DINING GUEST ATTENDANT
Industry:Not ApplicableEmployment Period:November 2002 to January 2003 (2 Months)Duties and Responsibilities:
  • Render service tothecustomer by following Company's SOP.
  • Promote suggestive Selling and fine dining experience.
  • Usher assistance to Guest.
  • Responsible in maintaining cleanliness and SOP at Dining Area.
  • Responsible in taking orders and serving.
  • Encourages sales increase through good communication skills, great dining presentation and marketing assistance.
SECRETARY
Industry:Manufacturing / ProductionEmployment Period:January 2003 to September 2004 (20 Months)Duties and Responsibilities:
  • In Charge in preparation of jobsite monthly expenses per project.
  • Purchasing of Jobsite materials as per jobsite request.
  • Preparation of weekly payables.
  • Prepare uptodatepurchases report.
  • Handle Phone calls.
  • Jobsite monitoring daily reports andschedules.
  • Checking daily incoming and outgoing commodities.
  • Reporting directly to superiors for jobsite updates.
  • Deals with sub contractors and jobsite engineers for daily accomplishments.
  • Responsible in filing documents and receivables.
  • Handles Monthly reports/ miscellaneous expenses for Main Office.
  • Prepares Weekly Vale and Payroll
  • Handles Releasing ofpayroll, and Weekly Vale
  • Handles Suppliers Collection.
  • Prepares Payables and expenses.
EXECUTIVE PERSONAL ASSISTANT
Industry:Architectural Services / Interior DesigningEmployment Period:September 2004 to February 2013 (101 Months)Duties and Responsibilities:
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Arrange conferences, meetings, and travel reservations for office personnel.
  • Complete forms in accordance with company procedures.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Mail newsletters, promotional material, and other information.
  • Maintain scheduling and event calendars.
  • Make copies of correspondence and other printed material.
  • Open, read, route, anddistribute incoming mail and other material, and prepare answers to routine letters.
  • Schedule and confirm appointments for clients and suppliers.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Take dictation in shorthand or by machine.
  • Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Coordinate conferences and meetings.
  • Establish work procedures and schedules, and keep track of the daily work of clerical staff.
  • Learn to operate new office technologies as they are developed and implemented.
  • Manage projects, and contribute tothe team.
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
  •  Order anddispensesupplies.
  • Prepare andrelease checks.
  • Provide services to customers, such as order placement and account information.
  • Review work done for correct spelling and grammar, ensure that company format policies are followed.
  • Supervise other clerical staff, and provide training and orientation to new staff.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
ASSISTANT SECRETARY TO THE VICE PRESIDENT - SALES
Industry:Manufacturing / ProductionEmployment Period:March 2013 to July 2015 (28 Months)Duties and Responsibilities:
  • Answers, screens and entertains calls; ensures that all calls are properly attended and clearly relayed tothe concerned officer or staff.
  • Contacts clients or colleagues ondifferent transactions of the company.
  • Coordinates with clients or colleagues regarding follow-ups, confirmations and requests.
  • Screens andentertains visitors; ascertains nature orpurpose of visit.
  • Receives, releases, files, sorts, indexes and records documents.
  • Prepares document quotations, reports and writes correspondences.
  • Sends fax communications and ensures clear copies are sent.
  • Reminds/updates schedule of meetings, seminars and client calls.
  • Performs typing jobs and proofreads the same.
  • Makes reservations/coordinates venues fordifferent occasions as well as seminars.
  • Records minutes of meetings.
  • Performs other duties that may be assigned from time totime
  • Answer telephones and giveinformation tocallers, take messages, or transfer calls to appropriate individuals.
  • Arrange conferences, meetings, and travel reservations fo roffice personnel.
  • Complete forms in accordance with company procedures.
  • Compose, type,anddistribute meeting notes, routine correspondence, and reports.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Manage projects, and contribute to the team.
  • Operate electronic mail systems andcoordinate the flow of information both internally and with other organizations.
  • Order anddispensesupplies.
  • Prepare individual and group sales report.
  • Provide services tocustomers, such asorder placement and account information.
  • Review work done for correct spelling andgrammar, ensure that company format policies are followed.
  • Supervise other clerical staff, andprovide training and to new staff.
  • Prepare delivery documents and purchase requisition using SAP program.
  • E-mail communication to clients
PERSONAL ASSISTANT TO THE PRESIDENT
Industry:Not ApplicableEmployment Period:August 2015 to May 2016 (9 Months)Duties and Responsibilities:
  •  Directly working with the president in running different company.
  • Executive and administrative work.
  • Coordination with different Department and Clients
  • Product presentation
  • Corporate accreditation to different agencies
  • Travel arrangements local and international
  • Hotel Resevations
  • Layout for company profile
  • Arranging calendar of meetings
EXECUTIVE ASSISTANT I EXECUTIVE OFFICE
Industry:Property / Real EstateEmployment Period:May 2016 to April 2019 (35 Months)Duties and Responsibilities:
  • Plans and schedules meetings and appointments, coordinates conferences and manages corporate events
  • Ensures that materials for meetings are received on a timely basis
  • Ensures invitee list includes all relevant participants and arrange meeting space, audio-visual equipment and other tools required
  • Prepares, edits, and distributes correspondence, reports, presentations andanyother formsof communication from the Deputy
  • Coordinates withother LTGC officers/heads on corporate reports and other requirements
  • Attends Senior Management meetings to take minutes
  • Fields incoming correspondence (phone calls,faxes, email), serves as all-around gatekeeper to the Deputy OIC's office
  • Manages travel arrangements and expenses by making travel arrangements e.g., airfare, hotel and coordinates logistics/itinerary
  • Organizes and maintains files and records
  • Maintains contacts in database
  • Provides full administrative support to the Deputy COO
  • Performs any other relevant functions or responsibilities that may be delegated from time to time and participates in ad hoc projects
BUSINESS ASSISTANT TO THE SENIOR DIRECTOR
Industry:BioTechnology / Pharmaceutical / Clinical researchEmployment Period:June 2019 to November 2019 (5 Months)Duties and Responsibilities:
  • General secretarial affairs and administrative work
  • Coordinate executive communications, including taking calls, responding to e-mails, etc.
  • Scheduling ofinternal andexternal meetings including agenda, minutes, if necessary; assurance of terms and deadlines of meetings
  • Liaising with different stakeholders
  • Travel Arrangement including airfare, hotel, car services, etc.
  • Create reports and presentations,if needed
  • Organized in maintaining documents, paper or electronic-wise
  • Dealing with different partners
  • Assist Director with any support required
EXECUTIVE ASSISTANT
Industry:Not ApplicableEmployment Period:February 2020 to September 2020 (7 Months)Duties and Responsibilities:
  • Act as the point of contact among executives, employees, clients and other external partners.
  • Manage information flow in a timely and accurate manner
  • Manage presidents' calendars and set up meetings
  • Make travel and accommodation arrangements
  • Track dailyexpenses andprepare weekly monthly or quarterly reposts
  • Format information for internal and external communication memos, emails, presentations, reports
  • Screen direct phone calls and distribute correspondence
  • Handle confidential documents ensuring they remail secure
  • Conduct research and prepare presentations or reports as assigned
EXECUTIVE ASSISTANT
Industry:Manufacturing / ProductionEmployment Period:October 2020 to August 2021 (10 Months)Duties and Responsibilities:
  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives' calendars and set up meetings
  • Make travel and accommodation arrangements
  • Track daily expenses and prepare reports
  • Oversee the performance of other staff
  • Act as an office manager by keeping up with office supply inventory
  • Create information for internal and external communication — memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
EXECUTIVE ASSISTANT
Industry:Accounting / Audit / TaxEmployment Period:August 2021 to August 2022 (12 Months)Duties and Responsibilities:
  • Responsible to deliver proactive support and administrative services, including:
    • Calendar/Meeting Management
    • Email Management
    • Travel Management
    • Expense Management
    • Events Management
    • Timesheet Management
    • Telephone Management
EXECUTIVE ASSISTANT
Industry:Healthcare / MedicalEmployment Period:August 2021 to August 2022 (12 Months)Duties and Responsibilities:
  • Provides administrative support to Senior Leadership Team
  • This includes preparing various forms of internal and external
  • communication such as emails, memos, presentations and reports, managing calendars, setting up meetings, creating agendas and taking minutes and responding to various inquiries from internal and external stakeholders.
Not Applicable
Skills

★★★ Advanced:
Microsoft, Microsoft Excel, Microsoft Applications, SAP, Intranet, Google Docs, Google Drive, Shared resource, Project Management, Calendar Management, Email management, Administrative Support, Travel Management, Expense management, Timesheet Management, Documentations, Call Handling, Appointment Setting, Microsoft Outlook, Office 365, Adobe Photoshop

★★ Intermediate:

Work at Home Capabilities

Internet Bandwidth:

Greater than 100mbps

Working Environment:

Private Room

Speed Test Result:

Download: 121.49, Upload: 138.44

Internet Type:

Fiber

Hardware Type:

Laptop

Brand Name:

Acer

Processor:

AMD Ryzen 5

Operating System:

Windows 11