ADMINISTRATIVE ASSISTANT/CUSTOMER SERVICE RELATIONS
Industry:Not ApplicableEmployment Period:May 2016 to November 2019 (42 Months)Duties and Responsibilities:
- Responsible for end to end transaction processing.
- Encoding and processing all the transaction and receipts monthly using SAP Business Online.
- Assists in the administration of spare parts database, inventory and all Service records documentations and maintain data accuracy.
- Prepares service quotations for business partners and customers.
- Handles all sorts of customer complaints and at the same time responsible in instigating resolution whenever necessary.
- Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
- Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
As Customer Service Relations
- Handles issues and resolution to ensure department and customer needs.
- Attracts potential customers by answering product and service questions; suggesting information about other products and services.
- Maintains customer records by updating account information.
- Resolves product or service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution.
- Maintains financial accounts by processing customer adjustments. Recommends potential products or services to management by collecting customer information and analyzing customer needs. Prepares product or service reports by collecting and analyzing customer information. Contributes to team effort by accomplishing related results as needed.
ADMINISTRATIVE ASSISTANT/RECEPTIONIST
Industry:Not ApplicableEmployment Period:November 2011 to October 2012 (11 Months)Duties and Responsibilities:
- Assists in the administration of spare parts database, inventory and all
- Service records documentations and maintain data accuracy.
- Prepares service quotations for business partners and customers.
- Handles all sorts of customer complaints and at the same time responsible in instigating resolution whenever necessary.
- Processes all service billings and made sure all has been on service record and has pre-approval.
- Perform order to cash billing transactions and made sure each are complete and filed accordingly.
- Perform tele-marketing functions, updates and follow-ups which further contribute to revenue growth target by the company.
- Coordinate with Third party courier for smooth and immediate product shipment.
- Prepare repaired units, shipping documentation, and coordinated with third party courier for immediate shipment to customers.
- Follow-up payments for services rendered with customers.
As Receptionist
- Generally in charge on executive calls from VIP clients, business partners and prospective clients and direct them to the rightful persons. Made followups whenever possible. Answering phone inquiries and assisting guests.
- Receives and checked all deliveries are correct
- Collate all outgoing and incoming mails and distribute to recipients.
- Records all incoming and outgoing transactions for monitoring purposes.
- Keep records on transactions made for easy reference.
- Responsible in greeting walk-in clients, visitors, and guests.