The Ultimate Guide to Virtual Executive Assistants in 2025

• Janna has been working for almost 7 years as Customer Service Representative, Administrative Assistant, Executive Assistant, and Retention Specialist within BPO, telecommunication, and, Real Estate industries where she honed her skills in:
  • Customer Handling
  • Email Management
  • Administrative Assistant Support
  • Property Management
  • Social Media Management
  • Basic Bookkeeping
  • Lead Generation
• She is proficient with Zendesk, Avaya, Citrix, Slack, Google Suite, Zoom, Hubspot, WhatsApp, Camtasia, Canva, Discord, Airtable Zoho, Microsoft Excel and has basic knowledge with Gorgias.
• She can start as soon as possible for a full-time position at any time zone.

• Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
• Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
• Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.

A very conscientious and disciplined person; particularly careful, thorough, and accurate in their work. This individual is exacting and strives to produce results that precisely meet the established goals. Works best where there are clear standards, expectations, reporting relationships and measurements for the work. Jan Alexis will depend upon professional training, their own experience, or management leadership, to provide those standards and the structure needed for their work.

Given sufficient experience, they will produce work of high quality, giving close attention to the accuracy of details. Stable and dependable; consistent in their actions and, if necessary, has sufficient patience to do work of a repetitive nature. Believes in having, and following, well-defined processes and procedures.

• Siena has 8 years of relevant work experience. She has performed various roles in different  companies where she supported the following tasks:
  • Virtual Assistance
  • Lead Generation
  • Customer service
  • Data entry
  • Sales
• She has been working as a virtual/executive assistant for 2 years now and did: 
  • Email management
  • Calendar management 
  • Minutes of the Meeting
  • Inbound and Outbound Calls
  • Power Point Presentations
  • Research
  • Records keeping
  • Social media management
  • Database building
  • Travel arrangements
• She worked with, Canadian, and American client.
• Prior working as Virtual Assistant, she has also worked as Event coordinator where he managed the entirety of some events like weddings, and trade shows
• She is proficient in One Drive, air table, zapier, agile, Salesforce, and Microsoft
• She is available to start immediately. She is amenable to working the day shift for any part-time or full time position. tools.

• Task-focused; quickly notices and pushes to fix technical problems, assertively cutting through any personal/emotional issues. Has aptitude to spot trends in data or figure out how complex systems work.
• Independent, analytical, critical, and creative thinking and action; little need for external validation before action. Private.
• Authoritative and direct, driven to accomplish personal goals; pushes through roadblocks assertively. Communication is direct, to the point, and sometimes brusque.

• She has 12 years of work experience as a Virtual Assistant in Real the Estate, Non-Profits, and Advertising/Marketing industries.
• She has a degree in Bachelor of Science in Secondary Education
• She is proficient in performing the following task:
  • Calendar Management
  • Email Marketing
  • Lead Generation
  • Appointment Setting
  • File Management
  • Managing Rental Properties
  • Invoicing 
  • Telemarketing
• She has basic knowledge of SEO and processing Accounts Receivable and Payable 
• She is adept at using the t and applications like:
  • Trulia
  • Zillow
  • Slack
  • Microsoft Office 365
  • Google App
  • Adobe Acrobat
  • DocuSign
• As an Executive Assistant she has experience in doing the following tasks:
  • Overseeing email correspondence
  • Arranging significant meetings, whether virtual or face-to-face
  • Handling various appointments, both work-related and personal
  • Managing social media activities and communication
  • Compiling and maintaining digital files
  • Collecting information
  • Crafting presentations
  • Handling reservations and bookings of various types
  • Maintaining and refreshing contact databases
  • Coordinating and overseeing all scheduling and calendars, among other tasks.
•  She can start as soon as possible. For any full-time or part-time position

Predictive Index Behavioral Profile - Specialist

Strongest Behaviors

• Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results.
• Detail-oriented and thorough; works to ensure things don’t fall through the cracks, and follows up to ensure they’re done properly and on time.
• Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.

Behavioral Summary
Ailyn is a very conscientious person, particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within own area of expertise.

With experience and/or training, Ailyn will develop a high level of specialized expertise and efficiency. Disciplined and dedicated to the job and the company. Work pace is somewhat faster-than-average, and Ailyn is motivated by a real concern for getting work done on time and correctly. Discipline and circumspect thinking will lend caution to decision-making; plans ahead, double checks, and follows up carefully on decisions and actions.

• Ramielle has been working for 4 years. She has performed various medical roles in different companies where she supported the following tasks:
  • Virtual Assistance
  • Insurance verification
  • Billing
  • Patient Intake Appointment
  • Scheduling
  • Verification Fee Calculation
  • Customer Service
• She has catered to a client in the US.
• She is proficient with MS Word, MS Excel, and Athena. 
• She is available to start immediately. She is amenable to working the day shift for any part-time or fulltime position.

• Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
• Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
• Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.

• Sofea has been working for 5 years. She has performed various roles in different companies where she supported the following tasks:
  • Email Management
  • Calendar Management
  • Social Media Management
  • Booking Appointment
  • Email Marketing
  • Data Entry 
  • Basic graphic design
• Since 2020 she started her freelance career and worked with UK clients as a Virtual Assistant. 
• She is proficient in Microsoft tools, Google Suite, and Canva, 
• She is available to start immediately. She is amenable to working the day shift for any part-time or fulltime position.

• Cooperative, easy-going, and agreeable in getting along with others. A focused, uncritical listener who won’t “rock the boat.”
• Methodical, steady, and even-paced; loses productivity when interrupted.
• Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”

Tedlyn is a seasoned Executive/Virtual Assistant with ~18 years’ total experience: 10 years in BPO/call center operations and 8 years (since 2017) as a remote EA/VA. Teddy supports C-suite leaders and founders across Australia, the US, and the UK, handling end-to-end email/calendar management, admin ops, reporting, light websites/content, social media scheduling, and bookkeeping (invoicing/reconciliation). Known for proactivity, discretion, and going the extra mile on both business and occasional personal tasks.

Executive & Admin Support

• Inbox zero practices, triage/filters, drafting responses
• Calendar control, meeting logistics, follow-ups, travel/light personal tasks
• Weekly reporting (e.g., team attendance, basic ops dashboards)
• Competitor checks / light market research

Project & Workflow Coordination

• Task boards, status updates, SOP upkeep; experience across multiple PM tools

Contracts & Documentation

• Preparing and sending e-sign contracts, routing to correct contacts, tracking signatures, filing

Bookkeeping

• Xero, QuickBooks — invoicing, payment posting, monthly reconciliation

Web & Content

• Basic website maintenance/updates
• Social media: content scheduling, captions, graphics; Buffer for scheduling
• Video: light editing for YouTube (PowerDirector)
• Design: Canva for posts, thumbnails, simple assets

Lead Generation

• LinkedIn Sales Navigator: list building / contact sourcing

• PM/Collab: ClickUp, Monday.com, Trello, Asana
• CRM/Marketing: HubSpot; Buffer (social scheduling)
• Finance: Xero, QuickBooks
• Content: Canva, PowerDirector; basic website editors/CMS
• Prospecting: LinkedIn Sales Navigator
• General: Google Workspace, Microsoft Office

• Esports (EA to CEO)
• Hospitality/Hotels (EA to Directors)
• Online Business Coaching / SMB Systems
• Medical/Healthcare (doctor’s brand socials)

Executive Assistant (Esports, AU) — Remote

• Managed executive email/calendar; coordinated meetings and deliverables
• Prepared docs, tracked actions, supported ad-hoc research and reporting

Executive Assistant (Hotels, AU) — Remote

• Daily inbox/calendar ownership for Directors; weekly attendance/ops reports
• Basic website maintenance and social content creation/scheduling

Operations/EA (Online Business Coach, US) — Remote

• Contract admin: prepared, sent for e-signature, tracked and filed
• Bookkeeping: Xero/QuickBooks invoicing and monthly reconciliation
• Social media graphics/captions; scheduled via Buffer

Marketing Support (Medical) — Remote

• Created/posting content aligned to the physician’s services
• Assisted on podcast info posts and channel upkeep

BPO/Call Center (PH) — Onsite

• 10 years across customer support/ops environments (foundation in service, SLAs, quality)

Strongest Behaviors

• Accommodating; most comfortable working with others, often puts team/company goals before personal goals. Promotes teamwork by actively sharing authority.
• Collaborative; usually works with and through others. Intuitive understanding of team cohesion, dynamics, and interpersonal relations.
• Proactively connects quickly to others; open and sharing. Builds and leverages relationships to get work done.

Behavioral Summary
Tedlyn Joy is an engaging, stimulating communicator, poised and capable of projecting enthusiasm and warmth, and of motivating other people.

Has a strong sense of urgency, initiative and competitive drive to get things done, with emphasis on working with and through people in the process. Understands people well and uses that understanding effectively in influencing and persuading others to act.

• Teddy has been working for 10 years catering to clients in the US and Australia.
• She has a solid background as an Executive Assistant/Virtual Assistant where she has equipped herself with various tasks such as:
  • project management
  • customer service
  • email management
  • calendar management
  • travel coordination/arrangements
  • invoicing/payment processing
  • answering phone calls
  • lead generation
  • content creation
  • social media management
  • graphics designing
  • video editing
• She is confident with the administrative support she has done over the years.
• Some of the tools that she is proficient in are:
  • Google Workspace
  • MS Office Suite
  • Asana
  • Clickup
  • Trello
  • Hubspot
  • Salesforce
  • Xero
  • Slack 
  • Shopify
• She is available to start immediately

Strongest Behaviors

• Accommodating; most comfortable working with others, often puts team/company goals before personal goals. Promotes teamwork by actively sharing authority.
• Collaborative; usually works with and through others. Intuitive understanding of team cohesion, dynamics, and interpersonal relations.
• Proactively connects quickly to others; open and sharing. Builds and leverages relationships to get work done.

Behavioral Summary
Tedlyn Joy is an engaging, stimulating communicator, poised and capable of projecting enthusiasm and warmth, and of motivating other people.

Has a strong sense of urgency, initiative and competitive drive to get things done, with emphasis on working with and through people in the process. Understands people well and uses that understanding effectively in influencing and persuading others to act.

• Mariz has 13 years of relevant work experience. She was a Customer Service Representative and Virtual Assistant. 
• She has supported various administrative tasks such as:
  • order management
  • chat support
  • data entry
  • email management
  • social media management
  • travel arrangements
  • taking inbound calls
• She is proficient with Google Suite, Microsoft Office, Zendesk and Shopify.
• She can start immediately.

Predictive Index Behavioral Profile - Specialist
https://www.predictiveindex.com/reference-profile/specialist/

Strongest Behaviors

• Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
• Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
• Driven to achieve operational efficiencies: thinks about what needs to be done and how it can be done as fast as possible while maintaining a high-quality outcome. 

Behavioral Summary
Mariz is a very conscientious person, particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within own area of expertise.

Reserved, serious, and always concerned with the exact correctness of the work. Self-discipline, sense of duty, and respect for authority and tradition are strong qualities in Mariz, who takes responsibilities very seriously.

• April has been working for over 10 years and has experience working for both local and international companies.  With her years of experience, she was able to handle the following tasks:
  • Inventory Management
  • Orders & Purchasing Management
  • Data Entry
  • Sales
  • Lead Generation
  • Customer Service Support
  • Appointment Setting
  • Email Management
  • Bookkeeping and Accounting
• She enrolled herself in an Amazon VA Masterclass and has been working as a Virtual Assistant since 2021. She has supported both Australian and German clients. 
• She is proficient in using the following tools/software:
  • MS Excel
  • Ladesk
  • Zoho
  • Packlink Pro
  • Sendcloud
  • Boxhero
  • Orderhive 
  • Content Studio
• When she was working as an e-commerce Virtual Assistant, she was tasked to:
  • Customer service support- email and chat support
  • Order Fulfilment and Order Management- Amazon, Shopify, eBay, Etsy
  • Inventory Management and Purchasing
  • Social Media Management- scheduled posting
  • Administrative and Accounting tasks
• She is available to start immediately and is amenable to working the day shift for any full-time position.

Predictive Index Behavioral Profile-  Promoter
https://www.predictiveindex.com/reference-profile/promoter/

Strongest Behaviors

• Socially-focused, naturally empathizes with people, easily seeing their point of view or understanding their emotions. Positive, non-threatening communication.
• Teaches and shares; often working collaboratively with others to help in any capacity.
• Accommodating; most comfortable working with others, often puts team/company goals before personal goals. Promotes teamwork by actively sharing authority.

Behavioral Summary

April is an outgoing, talkative, very friendly individual, a lively and stimulating communicator. A good mixer who is poised, active and responsive in social situations.

The complete extravert; informal and uninhibited in their behavior; understands people well and is capable of using that understanding to gain the friendship and cooperation of others. It is important to this individual to be liked and accepted, and they express themself to individuals or groups with warmth and enthusiasm. Easily understands and accepts other viewpoints, ideas, and feelings, and can be effective at getting diverse groups to come together and collaborate.

• Juvilee has more than 10 years of relevant work experience in the field of Medical & Health care and education industry.  
• She graduated with a degree of Science in Nursing.
• She has supported local, US, and Australian clients
• She has performed various Virtual Assistant roles in different companies where she supported the following tasks:
  • Intake of new patients and referrals.
  • Appointment setting, scheduling, managing cancelations, and sending reminders to
    patients.
  • Calendar management
  • Organizing files in your database.
  • Follow-ups and checking on patients after appointments.
  • Prescription refills.
  • Email management 
  • Transferring physical forms into a digital format.
  • Customer service
• She also worked as an ESL Online Teacher, teaching Japanese students a basic English language and facilitating online test.
• She is a former contractor of Remote Staff. 
• She is proficient with tools like: 
  • HubSpot
  • Spoke
  • Ring Central
  • Electronic Health Record
  • Pharmacy System
  • MS Office
  • Google Suite
  • Adobe Photoshop
  • Canva.
• She is available to start immediately. She is amenable to working the day shift for any part-time or full-time position.

• Accommodating; most comfortable working with others, often puts team/company goals before personal goals. Promotes teamwork by actively sharing authority.
• Socially informal, extroverted, and outgoing; gets familiar quickly. Communicates in an uninhibited, lively, and adaptable manner, drawing others into the conversation.
• Interested in people, building relationships, and teamwork rather than technical matters. Affable, optimistic, and easily trusting.

Behavioral Summary

Juvilee is a warm, informal, outgoing, and congenial person who gets along comfortably with most people, meets new people easily and enjoys doing so, and works as well in group situations as well as one-on-one. A persistent, eager helper; has the kind of comfort with intangibles required to do work requiring an intuitive understanding of others’ viewpoints and feelings.

Informal and a little offhand in style; fairly casual about the exact standards or policies of the company’s book or the precise accuracy of the details of their own work, preferring to delegate details rather freely, with loose follow-up. Has the kind of patience required to focus steadily on a consistent process over long periods of time and work which should primarily involve contact and communication with people rather than precise handling of details. While this individual is low-key in developing contacts with people, they’re cheerfully persistent in doing so.

• Anna has 9 years of working experience as Virtual Assistant supporting Australian, American, Israeli, African and ,German clients
• She is all around General Virtual Assistant and did the following task: 
  • Inbound and Outbound calls 
  • Back-office support
  • Email and chat support
  • Calendar Management 
  • Record Keeping and file organization 
  • Data entry
  • Basic bookkeeping and invoicing 
  • Social media management
  • Lead generation
  • Basic SEO and graphic design
• She is proficient in tools such as Slack, Trello, QuickBooks, WordPress, Affinity designer, Z analytics, Click-up, and Microsoft tools.
• She has also experience with eCommerce platforms like Amazon, Shopify, and Etsy 
• She can start immediately. Open to working part-time and full time 

• Very cautious and conservative; faithfully follows a well-established, well-proven plan to ensure success; will generally not act without one. Does the homework before taking action, will find supporting proof and verify it.
• Detail-oriented with perfectionist tendencies; works best with a well-defined, proven team for which this individual can produce thorough and high-quality work and decisions based on solidly quantifiable data.
• Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.

Mikarla “Mika” is an experienced Virtual Assistant and Administrative Professional with over 10 years of work history spanning HR, admin, and freelancing support roles across the U.S., Canada, Portugal, and Australia. Since transitioning to freelancing in 2020, she has specialized in back-end support, client communications, data entry, project coordination, and accounting assistance.

She is Xero Advisor Certified (April 2025) and has hands-on experience with reconciliation, invoicing, and contract administration for construction companies. Mika also has exposure to social media content scheduling and email marketing. She is highly adaptable, resourceful, and committed to delivering reliable support for international clients, with proven success in both short-term and long-term engagements.

• General Virtual Assistance (email/calendar management, client communications, document filing)
• Contract administration & drafting (HR background + freelancing roles)
• Light project coordination (reminding teams on deliverables, monitoring progress, updating stakeholders)

• Xero Advisor Certified (2025) – skilled in reconciliation, coding expenses, invoice processing, and project assignment
• Vendor and client data entry and records management

• Web research, lead scraping, and data entry (experience in logistics, real estate, sports, and migration assistance industries)
• Creation of lead sheets and sales team support

• Social media scheduling and content drafting (Facebook, Instagram)
• Caption writing and engagement support using ChatGPT-assisted drafts
• Canva for photo editing and template creation
• Email and SMS campaign reporting and support (HubSpot, Buildout, internal tools)

• Xero (reconciliation, invoicing, expense coding)
• HubSpot (email marketing, property listings)
• Buildout (real estate property posting)
• Canva (photo editing & design)
• Internal productivity monitoring tools
• Email outreach tools and CRM systems

April 2025 – Present (Ad hoc, 3–5 hrs/week)

• Performs reconciliation and invoicing using Xero
• Assigns and codes project expenses, attaches invoices for processing
• Provides administrative support as needed

Full-time, 4+ years

• Longest full-time role; supported marketing managers with campaign data tracking
• Managed reports on email/SMS outreach (sends, unsubscribes, engagement)
• Provided consistent back-end admin support for U.S.-based marketing clients

Part-time, 2.5 years

• Managed emails, calendars, and property marketing materials
• Created property email templates and basic graphics via Canva
• Posted real estate listings through Buildout and supported email campaigns via HubSpot

2020 – 2021

• RMS Movers, Illinois, USA – Web research, lead sheet preparation for sales
• Expat Empire, Portugal – Country and relocation research for migration clients
• Pivation, Ontario, Canada – Cold email outreach, Instagram inbox outreach, lead scraping for sports professionals

• HR/Admin Supervisor – Draw Steel Builders (served AU clients, AutoCAD projects)
• HR Recruitment & Assistant – Food Manufacturing Company (McDonald’s PH supplier)
• HR/Franchise Specialist – Travel Agency, Quezon City
• HR Associate – BPO Company

Predictive Index Behavioral Profile - Specialist

Strongest Behaviors

• Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
• Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
• Operationally, as opposed to socially, focused. Thinks, in specic terms, about what needs to be done and how to do it accurately and awlessly; follows, in a literal way, that execution plan.

Mikarla is a very conscientious person, particularly attentive to, careful of, and accurate with the details involved in the job. Identies problems, and enjoys solving them, particularly within own area of expertise.

Reserved, serious, and always concerned with the exact correctness of the work. Self-discipline, sense of duty, and respect for authority and tradition are strong qualities in Mikarla, who takes responsibilities very seriously.

With experience and/or training, Mikarla will develop a high level of specialized expertise and eciency. Disciplined and dedicated to the job and the company. Work pace is somewhat faster-than-average, and Mikarla is motivated by a real concern for getting work done on time and correctly. Discipline and circumspect thinking will lend caution to decision-making; plans ahead, double checks, and follows up carefully on decisions and actions.

• Mika started her career last 2014 in the field of Human Resources and was exposed to Recruitment and Selection, Timekeeping, Payroll/Benefits, Employee Relations and on Records keeping/custodian. She has worked for various industries such as BPO, travel agency, manufacturing, logistics and digital marketing. In 2018, she started on being a Virtual Assistant where she has been supporting the following administrative tasks:
  • Data Entry
  • Web Research
  • Editing and Formatting documents
  • Creating visual presentations
  • Transcribing audio file into text file
  • Email Management
  • Calendar Management
  • Graphic Designing
  • Video Editing
• She is proficient on the following tools/applications:
  • Google Suite-Sheet,Document,Drive,Hangouts,Meet
  • Microsoft Applications (Word,Excel and Powerpoint)
  • LinkedIn
  • Buildout
  • Trello
  • Hubspot
  • Clickup
  • Slack
  • Canva
  • Redfin
  • Lead Sherpa
• She can start immediately

• Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
• Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
• Driven to achieve operational efficiencies: thinks about what needs to be done and how it can be done as fast as possible while maintaining a high-quality outcome.

• Earl is an experienced Learning and Development Trainer working for over 10 years where he mainly handled senior-level roles in training and managing people regarding processes and monitored team performance. He also developed training modules,  conducted leadership training, and manage the operational performances of newly-hired employees. The roles he had handled included but were not limited to Senior Training Supervisor, Business Development Executive, Quality Assurance Team Leader, and Training &  QualitySpecialist. He already managed to work with the US and Australian clients. Earl is constantly seeking development opportunities and comfortable leading and working with a team.

• His expertise is in the following:
• Training and Development
• Technical Customer Support
• Business Planning Presentation
• Report and Training Needs Analysis
• CSAT and NPS Surveys
• Customer Relations