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• Prepare financial reports
• Monitor the status of Petty Cash Fund
• Perform daily audit
• Prepare daily cash sales report

• Matching invoice, purchase order and receipt
• Maintaining Records and vendor files
• Resolving vendor  and supplier inquiries professionally
• Analyzing accounts and preparing reports
• Reconciliation (Book Entries and Bank Transactions)
• Assist with other accounting function

• Prepare and Generate Reports: GL/BS/P&L
• Reconciliations: Bank/Accounts/Payroll
• Handle Accounts Payables and Accounts Receivables
• Accurately enter and process data related to billing and invoices promptly
• Fund Forecasting

• Bookkeep daily transactions
• Data Entries & Analyzation
• Process payroll
• Reconciliations: Bank/Accounts/Payroll
• Preparing & Generates Reports:GL/P&L/BS

• Bookkeep daily transactions
• Prepare EOM/BAS/IAS
• Daily bank and credit card reconciliation
• Registered Fixed Asset and run depreciation
• Create journal entries of invoices and bills

• Handles the company's petty cash funds and is in charge of paying company expenses (utility
• expenses, miscellaneous expenses, supplies, etc.)
• Responsible for the inventory of office supplies.
• Responsible for purchasing of office supplies.
• Responsible for answering inquiries/calls from members.
• Responsible for monitoring members and government shares.
• Responsible for consolidating the monthly members & government shares of members.
• Process loan applications & retirement benefits of members.
• Prepares monthly payroll of employees.
• Prepares & processes disbursement vouchers for loans, salary, retirement funds, and bank
• checks.
• Process customer payments in form of cash & checks.
• Assist the accountant with month-end accruals and other duties as assigned.
• Assist the manager in preparation of presentation for meetings with the board of trustees.
• Prepares journal entries.
• Responsible for the preparation of the balance sheet.
• Responsible for the preparation of expenses schedule.
• Communicate with local banks for remittances/checks/statement of the account.
• Responsible for bank reconciliations (remittances & checks)
• Knowledge base in Accounts Payable or bookkeeping

• For processing invoices and vouchers procedures prepares invoice batches for scanning into the archive by printing, sorting, and stamping; add GL coding and submit for approval.
• Accurately matches appropriate invoices to purchase orders.
• Works with vendors, Department Managers, AP Team Lead, and other AP staff to resolve vendor information discrepancies in a timely manner; reconciles vendor statements to outstanding payment reports.
• Assists AP Supervisor/Team Lead with month-end accruals and other duties as assigned.
• Assists Procurement Team to resolve purchase order and invoice exceptions.
• Resolves and processes Electronic Invoices Processing errors.
• Researches and resolves invoice exceptions efficiently and effectively.
• Processes new vendor addition and change forms with proper documentation as outlined in the procedure book from the corporate AP department. Keeps current with all document revisions as required by corporate AP.
• Highlights incorrect document/invoice numbers, dates, amounts, and vendor mismatches for immediate correction. Takes a proactive role in working with a team on vendor holds and resolving errors.
• Inputs documents, vouchers, invoices, and check requests, ensuring the accuracy of vendor names and coding; adheres to due dates per corporate guidelines.
• Develop and maintain a filing system for records and documents to ensure easily available information.
• Handles ad hoc analysis and special projects as requested by management.

• Tracking company stock levels, invoices, and delivery information.
• Manage retail staff, among which includes people working on the floor, and the cashiers.
• Performing inventory inspections.
• Conducting product research of potential suppliers. Sourcing, canvassing and comparing bids of suppliers.
• Negotiating terms and prices with suppliers. Placing bulk orders with suppliers and vendors.
• Reviewing product quality.
• Preparing cost analysis reports on purchases.
• Tracking orders and delivery progress.
• Coordinating with warehouse staff for proper storage.
• Reporting any damaged or faulty purchases.
• Maintaining records of all orders and payments.
• Coordinating with suppliers, delivery team, and warehouse staff.
• Maintaining working relationships with vendors and suppliers.

• Research potential vendors.
• Compare and evaluate offers from suppliers.
• Negotiate contract terms of agreement and pricing.
• Track orders and ensure timely delivery.
• Review quality of purchased products.
• Enter order details (e.g., vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, delivery information, and invoices.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Prepare reports on purchases, including cost analyses.
• Monitor stock levels and place orders as needed.
• Coordinate with warehouse staff to ensure proper storage.
• Attend trade shows and exhibitions to stay up-to-date with industry trends.

• Prospect leads through relevant channels.
• Qualify leads by levels of interest.
• Coordinate lead gen campaigns with marketing and sales.
• Research prospective customers to identify lead channels.
• Create and curate content for inbound lead channels.
• Initiate cold calls, emails, and other outbound communications.
• Manage leads in the sales pipeline.

• Research potential leads in apollo application.
• Generate 120 leads per day from apollo application.
• Upload the downloaded leads to Neverbounce application for email verifications.
• Save the validated leads email address to google drive for tracking purposes.
• Use instantly application to create email campaigns/ loom video campaigns to be sent out tovalidated leads.
• Upload the validated leads to instantly app together with Calendly link of the client for theleads to have a link to book a schedule.
• Create a loom video for the lead's website and upload the video link file in instantlyapplication together with the email template provided.
• Track all the email address that has been sent out through the campaign and monitor thereplies from each email that has been sent.
• Generate a weekly report and submit it to the CEO directly.
• Research potential leads in seamless application.
• Monitoring of clients that booked a call and inform the CEO.

• Build and maintain strong relationships with vendors and suppliers. Negotiate terms, pricing, and contracts to ensure favorable terms for the organization.
• Prepare and process purchase orders accurately and in a timely manner. Review and verify purchase requisitions, ensuring they align with company needs and budget constraints. Acknowledge receipt of purchase orders and communicate order status to relevant teams. 
• Coordinate and track shipments to ensure on-time delivery. Work closely with logistics providers to optimize shipping routes and costs.
• Monitor and manage inventory levels to prevent shortages and overstock situations. 
• invoices from vendors with purchase orders and goods received.
• Maintain accurate records of all financial transactions related to purchasing. 
• Emailing & Calling corresponding with suppliers and vendors
• Following up orders / purchases
• Updating CRM System
• General Administrative duties

• Bookkeeping and Preparation of Financial Statement
• Preparation of Trial Balance, Schedules and Chart of Accounts
• Supervises the cost estimator, credit & collection & post calculation
• Engage in all Government transactions
• Inventory Management
• Reconciliations (inter company, inventory, etc.)

• Bookkeeping and Preparation of Financial Statement - P&L and Balance Sheet
• Directly Reporting to the Officials at Hongkong
• Generating Financial Reports which are needed by Hongkong Officials for Decision Making
• Budget, Cash Flow & Bank Reconciliations - Dollar and Peso Account.
• Employees Payroll and Fringes
• Engage in all Government transactions
• Intercompany reconciliation
• Fixed Assets & CAPEX

• Bookkeeping and Preparation of Financial Statement
• Directly Reporting to the CEO
• Generating Financial Reports which are needed for decision making and planning
• Budget, Cash Flow & Bank Reconciliations
• Accounts Payable
• Organizing the System (POS & Accounting)
• Setting and implementations of Controls and Standard procedure
• Inventory management

• Preparation of Financial Statement for Japanese concept, composes of 3 Companies and has 21 branches and 3 commissaries.
• Setting and implementations of Controls and Standard procedure
• Generating Financial Reports which are needed for decision making and planning
• Bank Reconciliations
• Supervising and training Accounting team and checking the accuracy and timeliness of their works
• Costing and Cost analysis

• Bookkeeping and Preparation of Financial Statement
• Preparation of Subsidiary Ledgers
• Setting and implementations of Controls and Standard procedure
• Generating Financial Reports which are needed for decision making and planning
• Bank Reconciliations
• Supervising and training Accounting team and checking the accuracy and timeliness of their works
• Costing and Cost analysis
• Assets and Inventory Management

• Bookkeeping and Preparation of Financial Statement 
• Preparation of Subsidiary Ledgers
• Setting and implementations of Controls and Standard procedure
• Generating Financial Reports which are needed for decision making and planning
• Bank Reconciliations
• Supervising Accounting Staff and delegating tasks
• Handles all Government Transactions (SEC, BIR, SSS, PHIC, HDMF )

• Bookkeeping and Preparation of Financial Statement
• Preparation of Subsidiary Ledgers
• Generating Financial Reports which are needed for decision making and planning
• Maintaining the completeness and accuracy of data in Xero
• Bank Reconciliations and Account Reconciliations
• Supervising Accounting Staff and delegating tasks
• Checking the work of the Accounting team
• GST reconciliation and Filing
• Setting and implementations of Controls and Standard procedure
• Setting up processes and process notes
• Payroll preparation

• Bookkeeping and Preparation of Management Reports
• Preparation of Subsidiary Ledgers
• Generating Financial Reports which are needed for decision making and planning
• Maintaining the completeness and accuracy of data in Xero
• Bank Reconciliations and Account Reconciliations
• GST reconciliation and Filing
• Costing and Cost Analysis

• Bookkeeping and Preparation of Management Reports
• Preparation of Subsidiary Ledgers
• Generating Financial Reports which are needed for decision making and planning
• Maintaining the completeness and accuracy of data in Xero
• Bank Reconciliations and Account Reconciliations
• GST reconciliation and Filing
• Costing and Cost Analysis

• Executes and processes day-to-day accounts payable tasks, including high volume data entry
• Enters and loads suppliers’ invoices into the accounting system with appropriate description, project codes and VAT breakdown.
• Maintains and monitors Accounts Payable Report to ensure payments are made on a timely basis.
• Prepares disbursement vouchers with corresponding supporting documents.
• Processes petty cash replenishment, cash advances, liquidation, and expense reimbursement and addresses issues with supporting documents directly with concerned employees.
• Ensures that all received supporting official receipts/sales invoices from suppliers/employees are completely filled out with correct company details and other information as mandated by BIR.
• Prepares check for approved disbursement vouchers.
• Coordinates with suppliers regarding check releasing schedule.
• Prepares BIR Form 2307, if applicable.
• Collaborates and assist in the month-end closing procedures such as bank reconciliation, depreciation update, inventory tracking and tax filings.
• Maintains Cash Flow Projection, payment Schedule and handles remittances of withholding taxes
• Assist in addressing queries relating to payment of suppliers’ invoices.
• Ensures compliance to Generally Accepted Accounting Principles (GAAP); company policies and procedures; and BIR and LGU tax rules and regulations.
• Files and organizes complete documents for all financial transactions relating to disbursements
• Assist the Chief Accountant during interim and annual external audit
• Perform other A/P duties and responsibilities that may be assigned from time to time.
• Resolve complex or critical issues which go beyond AP capabilities
• Provide functional and technical in-depth analysis in support of project scope and objectives for AP
• Respond to high priority and/or complex internal customers and vendors requests promptly, correctly, and appropriately

• Enter and validate invoice data with high degree of accuracy and efficiency into customer ERP system.
• Work with customer and supplier inquiries via email and phone calls.
• Handle shared mailbox to answer Emails – Non Voice Request from Clients and Vendors, verifications and clarifications to locations and payment request.
• Submit vendor master file maintenance requests.
• Reconcile transactions and accounts.
• Review, balance and interpret computer reports and make corrections.
• Assist in preparing operating and management reports.
• Monitor working queues to meet all Service Level Agreement.
• Apply analytical skills to support process improvement. Responsible to meet department productivity and quality goals.
• All other assigned duties

• Responsible for 3-way matching, batching and coding in SAP while sustaining internal controls as outlined in the Accounts Payable procedures.
• Ensuring that all invoices are matched for payment in a timely manner observing the agreed terms of payment, seeking approval from purchasing dept. of any invoice discrepancies for those invoices where Purchase Orders are issued.
• Interact with vendors and internal customers to ensure timely and accurate processing and payment of invoices
• Responding to high priority and/or complex internal customers and vendors requests to ensure that requests are handled promptly, correctly, and appropriately.
• Ensure coverage and oversee load balancing activities based on volume received at any given day to ensure that turn-around-times are consistently met, and overtime is effectively managed.
• Distributes procedural updates and processing guidelines to team members.
• Meet the pre-established Key results area for the team.
• Complete month-end duties as assigned.
• Perform special projects and duties as required.
• Assist newly hired employees via one-on-one training

• Checks completeness and accuracy of documents to be processed for payments (PCF Replenishment, Utilities, Insurance, and other trade and non-trade suppliers).Verify that transactions comply with financial policies and procedures
• Prepare batches of invoices for data entry. Data enter invoices for payment.
• Process backup reports after data entry
• Reconciliation of intercompany and clearing accounts. Assist in month end closing
• Monitors, reconciles, and validates rebates received from trade suppliers.
• Maintains Cash Flow Projection, payment Schedule and handles remittances of withholding taxes
• Perform other duties and responsibilities from time to time

• Ensures daily downloading of Sales Reports, Petty cash Expense Reports and Daily Collections Reports from branches.
• Checks completeness and accuracy of documents to be processed for payments (PCF Replenishment, Utilities, Insurance, and other trade and non-trade suppliers).
• Coordinates with branches for any exceptions and follow-ups of billings.
• Prepares journal voucher.
• Endorses the JV to Accounting Supervisors for checking.
• Reconciliation of intercompany and clearing accounts.
• Monitor, reconciles, and validates rebates received from trade suppliers.
• Perform other duties and responsibilities from time to time.
• Ensures that all documents are properly filed.

• Responsible for the collection such as issuance of Official Receipts and preparation of daily collection reports. Likewise, preparation of daily deposits to the banks.
• In charge of preparation of petty cash vouchers as well as the release of petty cash to the employees
• Issuance and release of checks.

• Cashiering
• Taking and providing the orders of the customers Technical/Special skills

• Determine the correctness of: (1) merchant's reported sales & (2) SOA charges by AMG Operations
• Obtain understanding of the merchant's internal control system as it relates to sales receipting, recording and reporting, and be able to evaluate and give recommendations to improve the system
• Determine merchant's level of compliance to lease contract provisions relating to sales reporting recording and others.

• Provides thorough and quality audit services on the percentage & fixed paying merchants of the Ayala Malls Group (AMG).
• To check the AMG merchant's compliance to the lease contract provisions.
• Reconciliation of the merchant's statement of account such as rent, other charges, payments and EWT.
• Verification of sales reported to AMG by comparing sales reported against system readings and merchant's sales documents.
• Preparation of the audit memo and letter summarizing all the audit findings and give the same to the AMG management and to the merchant.

• Review and reconcile payment solutions reports and broker/customer statements
• Take ownership of the ledger and ensure that all avenues are explored to collect any outstanding debt
• Analyze all credit control related data, identifying problem area and acting on those problems accordingly
• GI Cash & Cheque Receipting - Monitor, process and allocate cash receipts within agreed timelines
• Work closely with Onshore stakeholders to make sure all payments received are reconciled and receipted before 1st month cut off
• Overdue Debtors Process
• Clearing Unmatched Credits
• PEDE (Installment) reports

• Declaration Statement Generation
• Chasing Master Premium Bordereau
• Lineslip Debt Chasing (based on daily rep spreadsheet) - Forward chaser emails to the brokers
• Lineslip Deb Queries- Review returned statement from the broker. Update the ledger database based on the broker's comments and resolve any queries.
• Agreement of Premium bordereau
• W-SETT allocation - review all DUA (facility) W-Sett cash in the cash database and allocate against entries processed in SLIP
• L Iris Validation
• Cash Allocations and write offs in both SLIP and Genius systems
• Cash receipting in SLIP and Genius systems & Intercompany Transfers
• Raising SLIP payment and raising payment from PAS.

•  Collection such as receiving payments from agents and clients, issuance of OR, preparation of the daily deposits, collection reports & branch bank reconciliation;
• Preparation of check payments of claims to the motor shops, operational expenses and commission payments to the agents.
• Preparation of withholding tax certificates (BIR 2307) for suppliers/shops.
• Processing of business permit of the branch
• Handling and monitoring the petty cash and commission funds including replenishments.
• Tasked to generate monthly statement of accounts from the system and issues the same to the company's intermediaries. Monitoring and following-ups of Accounts Receivable of agents/intermediaries.
• Others: Acting as the HR and Admin officer in the branch

• Processing & sending Invoices to external clients
• Entering bills into Xero
• Daily reconciliation of bank accounts & credit cards
• Reconciliation of supplier statements
• Processing Pay runs for clients | Process overtime pay | Monthly Payroll Reconciliation
• Maintaining admin and account emails of clients
• Files and maintains record for invoices and other supporting documents
• Chasing Debts for clients (including calls)
• Inventory Reports

• Recording the financial transactions in Xero & Hubdoc
• Reconciliations - bank, clearing accounts, payables and receivables, GST, ICA, PAYG, Assets
• BAS - Draft activity statements (BAS/IAS) for review
• Payroll - payroll data entry processing and able to reconcile with relevant records; maintain employee records 
• Superannuation - Process superannuation obligations via ATO and Xero; relevant reconciliations; Prepare and lodge SGC statements
• Understanding of the flow of accounting transactions up the financial statements level; maintain the CoA and reporting codes
• Setup new client files in Xero, Hubdoc and XPM • Taxable Payments Annual Reports and lodgments
• Workcover Calculations
• Liaise with accountants & directly with the Firm's clients when required
• Reviews the work of the Junior Bookkeepers

• Preparation of monthly bank reconciliation and bank recon entries
• Preparation of check and journal vouchers
• Preparation of BIR returns such as expanded withholding tax, value added tax and income tax
• Preparation of monthly financial statements and variance analysis schedules
• Preparation of Management Financial Reports
• Accounting and Payroll Software
• SAP
• Uploading of journal entries
• Vendor and customer SAP T-code uploading
• Cost allocation analysis
• Revaluation and re-measurement
• Review of P&L accounts for Philippine books
• Generating financial statements
• QuickBooks

• Handling of Sales and Accounts receivable Monitoring
• Handling Purchase Orders/Monitoring
• Preparation of BIR returns such as expanded withholding tax, creditable withholding tax, value-added tax, and income tax
• Preparation, filing, and reconciliation of 2307 with the invoices and receipts.
• Preparation of checks, disbursements, and payment vouchers
• Preparation and filing of Accounts Payable
• Preparation of Monthly Payroll Register
• Preparation and issuance of invoices and receipts
• Preparation of Government statutory benefits
• Bookkeeping

• Bookkeeping - Preparation of Business Activity Statements (BAS)
• Preparation of Installment Activity Statements (IAS)
• Preparation of Year End Tax Returns (Individual, Company, Partnership and Trust)
• Preparation of Taxable Payments Annual report (TPAR)
• Monthly and Quarterly Management Report
• Budget Preparation (Castaway Forecasting) and Cashflow forecasting
• Bank Reconciliation
• Benchmarking
• Super Guarantee Charge Statement

• Bookkeeping

• Collaborates with sales and marketing teams on client issues
• Collaborates across sales, marketing, and technical teams on various projects as they arise
• Monitors aging accounts receivable report and participates in collection process for past-due invoices and track status of payments closely
• Responsible for daily AR activities including processing of invoices and customer correspondence.
• Processes credits and refunds to clients
• Maintains client records with high level of confidentiality
• Participates in AP process which includes vendor and bill management
• Guides and trains Billing Analysts as needed
• Ensures that Billing processes and policies are observed across the team
• Ad hoc tasks which include ad hoc research, data clean-up in NetSuite and other systems, reporting projects and product reconciliation

• Prepares monthly reports and analysis which include profit and loss vs budget analysis, balance Sheet, gross profit by customer, Financial KPIs, and payroll tax report
• Performs monthly and end of year accounts check and reports to our external Accountant
• Audits and registers Small Technology Certificates claims and Home Battery Scheme rebates
• Reconciles business bank and credit card accounts
• Periodic finance and accounts process audits
• Processes fortnightly and monthly payroll runs in Xero
• Processes client referral bonus payments
• Backs-up accounts department during other staff's holidays which includes daily routine tasks such as accounts payable, sales/accounts receivable, credit card transactions, purchase orders, invoicing clients and other bookkeeping and admin tasks, as needed
• Assists customer care on Small Embedded Generator (SEG) and metering applications
• Research and troubleshoot system issues on Xero, NetSuite, BridgeSelect, Servicem8, Hellosign
• Special projects completed:
  • Payroll migration from NetSuite to Xero
  • Initial setup/coding forms in Servicem8
  • Initial setup/template preparation in HelloSign
  • Authored various Finance and accounts process documents

• Prepares monthly and weekly sales reports and other reports as needed by the director and managers
• Reconciles bank accounts for all entities including credit card accounts
• Checks monthly accounts and reports to our external Accountant
• Prepares sales orders, purchase orders, tax invoices, processing of bills, recording of credit card payments, and other bookkeeping stuff
• Audits and processes Small Technology Certificate (STC) claims
• Lodges superannuation contribution to Statewide and long service leaves through Portable Long Service Leave Portal

• Prepares various reports and analysis for the directors and business unit heads such as sales reports, wages expense analysis, daily net profit report, comparative sales reports, weekly receipts and forecasts updates, stock invoices tracker and other analysis reports as requested by the managers
• Processes payables
• Audit and reconciles of various accounts such as commissions, sales, purchases and stock levels
• Processes weekly payroll
• Maintains records of employees such as payroll system data, staff wage lists, leaves/absences, and staff changes records
• Processes transactions/invoices in MYOB EXO Business Systems
• Oversees Telstra customers contract checking
• Maintains process documentation

• Prepares weekly commissions reconciliation of payments received 
• Prepares weekly sales report and comparative sales report and analysis for the Directors
• Audits customers' contracts and ensures all are compliant with the standards
• Issues quality measures to respective Sales Consultants to improve their performances and to meet 100% accuracy
• Supports Finance, HR, and Admin by performing special tasks such as leave credit validation and approval, Staff Account User Termination, e-Pay reconciliation, etc., as needed by the client

• Preparation of monthly reports such as ageing reports, petty cash fund audits and replenishment
• Performs daily bookkeeping tasks including posting of entries and recording of forex deals
• Oversee bank deposits and disbursements and monitors all NOSTRO Accounts daily balances to control a smooth flow of operations
• Reconciles major NOSTRO Accounts and supervises the reconciliation of NOSTRO Accounts in multi-currencies, daily/weekly/fortnightly/monthly
• Coordinates with the banks/exchange houses as well as with remittance department for discrepancies and irregularities and for funding of accounts Remittance Officer
• Supervises and authorizes the execution of payment for remittances
• Monitors telegraphic transfers returned from banks and communicates with involved parties for final disposition
• Audits front desk reports for Western Union, Instant Cash and ARY Speed Remit transactions daily
• Supervises and trains new remittance staffs and assists remittance staffs for technical issues and remittance procedures and policies
• Resolves customer complaints/issues professionally and effectively

• Prepares monthly sales and inventory performances reports and analysis
• Prepares weekly cash flow statement and report to Accounting Manager and Financial Controller
• Reconciles bank accounts, and other bookkeeping tasks
• Prepares value added tax (VAT) schedules and returns
• Monitors collection of receivables and ensured the accuracy of outstanding accounts
• Monitors inventory in merchandise management system and audit annual physical counts for selected branches
• Prepares weekly flash sales report and audited daily cash and sales of all branches 

• Managed accounts payable and accounts receivable
• Posted month end journals 
• Assisted the CFO in the preparation of Management Reports
• Assisted the Chief Financial Officer with preparation of Cashflows and Financial Forecasts
• Collated supporting documents for Audit process and attending audit queries and reports
• Prepared draft Letter of Offer, Employment Agreements, Incentive Deeds, and GP Remuneration worksheets
• Managed employees in Wage Easy and Quick Super
• Processed draft pay runs in Wage Easy

• Managing accounts payable and accounts receivable
• Posting month end journal
• GST Reconciliation
• Bank Reconciliation, Profit & Loss, and Balance Sheet reconciliation
• Collating supporting documents for Audit process and attending to audit queries and reports
• Setting up new companies on xero accounts and onboarding companies
• Preparing financial forecasts and annual budgets

• Prepare asset, liability, capital account entries by compiling and analyzing account information
• Enter account information and reconcile financial transactions
• Summarize current financial status by collecting information, preparing balance sheet, profit & loss statement, and other reports
• Substantiate financial transactions by auditing documents
• Reconcile financial discrepancies by collecting and analyzing account informatio
• Maintains accounting controls by preparing and recommending policies and procedures
• Interpret accounting policy and regulations
• Prepare Business Activity Statements and Tax Return for lodgement

• Prepared daily cash flow forecast and daily banking reports
• Reviewed aged payables report and aged receivables report
• Prepared bank reconciliation, credit card reconciliation, and balance sheet reconciliation
• Analyzed transactions per account and posted manual journals as required
• Processed monthly brokers commission payments
• Processed daily payments

• Ensured the soft sailing of company's accounting and reporting accuracy to help in company's decision making
• Supervised the Payroll Team in preparing weekly and monthly payroll reports
• Supervised the Purchasing Team in approving purchase order requests, and focus on demand planning forecast

• Supported client (Australian accounting firm based in Perth) the support needed to meet their objective by ensuring that the financials being prepared for their clients is well audited, recorded, and adjusted for tax reporting and business advisory

Credit Risk Management Specialist | Insurance Coordinator

• Responsible for providing credit analysis and judgment for all credit limit applications made by each Sales Business Unit, through financial statement analysis, payment history review, and other market and financial research prior to giving recommendations and proceeding to top management for approval.
• Responsible for maintaining the system's financial statements and general informa on records for clients
• Prepared and regularly sent a Credit Limit Warning Report to the respec ve Sales Business Unit and management.
• Monitoring, updating, and reporting to management and the Regional Risk Management Team of concerned customer watchlists and credit violation reports
• Prepared reports for presentation at CRM, interdepartmental, and regional meetings 
• Conducted CRM and insurance re-orientation for all employees
• Liaised with Sales Business Units and the Regional Risk Management Team on credit limit queries.
• CRM-related budget preparation
• Monitoring and reporting of concerned over dues
• Reviewed and revised the credit-control guidelines according to current practices 
• Preparation of SG & A Ra o, for credit limit application purposes
• Insurance Coordinator (Trade Credit, Fire, and Marine Insurance)

• Processing the supplier’s invoice from recording, and preparation of AP vouchers to the actual cash disbursement process
• Responsible for validating Request for Payment amounts and other details to the attached supporting documents
• Preparation and recording of monthly accruals
• Preparation of monthly accounts payable aging report and analyzing details
• Preparation, sending of the confirmation letter, reconciliation of invoices with vendors/suppliers, and inves ga on of discrepancies
• Preparation/update of internal guidelines for Accounts Payable based on updated internal control and suggested improvements
• Processing, verifying, and posting invoices for the goods sold / services rendered 
• Researching, communicating, and resolving account discrepancies
• Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up to date
• Working with other departments to review accounts, client payments, and credit history, and develop new or be er repayment terms
• Preparation of statements of accounts and sending them to customers for confirmation 
• Preparation of Accounts Receivable Aging
• Analysis and investigation of delayed payments
• Allocation of costs related to purchased inventory and sold (buying cost, du es and taxes, brokerages, and freight expenses)
• Conduct monthly inventory reconciliation with logistics record 
• Process and record variance adjustment
• Preparation of Sales and Cost of Sales Reports and sending them to Sales Department and the top management
• Recording of inventory-in-transit and allowance for inventory obsolescence
• Monthly profit and loss analysis and comparison of actual results to the original budget 
• Preparation of reports (Inventory Aging Report, Outstanding Sales Order, Outstanding Purchase Order, Inventory-in-transit Report, Advances to Suppliers, and Inventory
• Obsolescence Schedule)
• Recording and report preparation for loss on disposal of inventory 

• Reconciled accounts receivable ledger to verify payments and resolve variances.
• Submitted cash and check deposits and generated cash receipts to record money received.
• Reviewed accounts on a monthly basis to assess aging and pursue collection of funds.
• Prepared and mailed invoices to customers, processed payments, and documented account updates. 
• Contacted clients with past-due accounts to formulate payment plans and discuss restructuring options.
• Identified, researched, and resolved billing variances to maintain system accuracy and currency.
• Followed up on overdue payments and payment plans from clients to establish good cash flow.
• Generated monthly accounts receivable reports to submit developments for management review.
• Utilized Microso Excel and QuickBooks so ware to manage invoices and payments. 
• Safeguarded documents of accounts receivable and payments to enable tracking history and maintain accurate records.
• Inspected account books and recorded transac ons.
• Recorded deposits, reconciled monthly bank accounts, and tracked expenses.
• Effectively communicated with clients about payment needs and kept updated detailed and accurate ledgers.
• Reconciled company bank, credit card, and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
• Supported management by processing invoices and documents with consistent on-time delivery.
• Processed credit card payments
• Prepared and processed journal entries to record in the general ledger and maintain consistent documentation.
• Managed AR inbox
• A ended to customer queries and resolve issues and discrepancies

• Continuously seek improvements and simplification by building enhancements and other related changes to help streamline the Finance & PSA processes.
• Also, part of SMEs which  is to ensure the facts and details are correct so that the project's/program's deliverables will meet the needs of the stakeholders, legislation, policies, standards, and best practices. To achieve this, SMEs will accurately represent their business units' needs to the project team.
• Manage service and support requests relating to Workday Finance & PSA systems. Deliver efficient, accurate, timely system administration services as per agreed KPIs and SLAs
• Provide support and troubleshooting on Workday integration patterns to other related Finance & PSA systems - CRM, DWS.
• Work closely with stakeholders to deliver efficient and accurate configuration as per the business requirements and strategy.
• Ensure expense claims are coded correctly and within company policies.
• Review and approve expense claims 
• Reconcile Card statements and accounts
• Prepare month-end tasks and reports
• Assist with expense claim queries and support and promote process efficiency and system improvement.
• Assist with ad-hoc duties, administration tasks, etc.
• Ensure internal controls and company policies are complied with
• Backup to other AP staff when required
• Provide regular feedback to management

• Reconcile Monthly Sales reports vs Actual Invoices/Billing. Prepares Weekly Sales & Collection Report. And Monitor Aging Report Every 15th & 30th of the month.
• Follow up a collection to our client. Maintain accurate posting activities, reconcile and adjust processing as appropriate.
• Verify, allocate, post, and reconcile accounts Payables and Receivables.
• Preparing BIR 2307, Preparing and recording check vouchers.
• Perform day-to-day processing and monitoring of accounts payable transactions.
• Familiar with government mandated like SSS, PAG-IBIG, PHILHEALTH
• Maintain supporting documents and files, down payment processing

• Responsible for processing, checking, and encoding accounts payable transactions.
• Ensures accuracy and completeness of invoice/supporting documents against existing policies/approval limits, Process and close periodic payrolls and send issues to Pay Slip.
• Correct posting entries in the payments system.
• Prepared SSS/PHILHEALTH/PAG - IBIG documents and monthly payments. Also, knowledge of BIR remittances like 1601-C,0619-E 2550M and quarterly, etc.
• Check the manpower agency billing, and coordinate concerns before payment.
• Prepares summary of unpaid transactions/Uncollected checks.
• Process expenses and other entries processing Like; as other Reimbursement, Prepares Journal vouchers and posting of entries, and Release transportation allowances to employees are needed.
• Prepared official receipts based on collection received and credits memos from the representing bank representing a collection of receivables from two companies
• Review employee expense reimbursements reports based on two cut-off dates per month.
• Prepared monthly billings for services rendered covering two customers and reviewed employee expense reimbursements reports based on two cut-off dates per month.
• Maintain appropriately detailed schedules such as lapsing schedules for property and equipment subsidiary records for receivables, advances, and Payables and Process direct deposit payments thru the bank online. From JobStreet.com

• Process all vendor invoices of suppliers & responsible for timely payment of company's payable.
• Receive and validate suppliers' invoices and request for payments to ensure proper distribution of expenses to various departments.
• Process request requisitions to reconcile suppliers and resolve differences.
• Maintain accounting ledger by verifying & posting accounting transaction monitoring accruals for management accounts.
• Provide accurate and effective document preparation and record management relative to AP function with record retention policies & procedures.
• Process and strictly monitor the audit cash advances, liquidation & Reimbursement.
• Custodian of Petty Cash Disbursement, disburse petty cash by recording entry.
• In charge of daily deposit & Bank transactions; Receive & Monitoring Cash & check collection.
• Prepared weekly PDC report.
• Perform day-to-day financial transactions, including verifying, classifying computing, posting, and recording accounts receivable data.
• Master Data Management/Maintenance, Check of Credit Risk
• Monitor and prepares daily, weekly & monthly report.
• Monitor and perform follow-ups due to collect from customers.
• Prepare Aging report every month & reconciliation per customer.
• Validate expense report & forwarded to the sales team.
• Monitoring record-keeping and inventory of fixed assets (Office equipment, Furniture, and other company properties).
• Prepare & reconcile monthly report inventory & yearend inventory report from forwarded by supply chain, distributions inventory report.
• Monitoring of bank accounts and reporting to the DEPARTMENTAL HEAD to ensure that there are sufficient funds in the main account cover payments made.

• Supplier Invoices/Operation Management
• Conduct three-way matching with Purchase orders and GRNs in case of Purchase order-based Invoices.
• Ensure proper approval and authorization in case of non-Purchase order-based Invoices
• Account accurately and the invoice incorrect code and timely payment
• Perform audit check to ensure the employee's claim is as per country expenses reimbursement policy
• Ensure the Expense claims are duly approved by the relevant authority.
• Accounts accurately the claim incorrect code and timely payment
• Check accuracy of inter-company invoices as per policy. 
• Ensure the expense claims are duly approved by the relevant authority.
• Process VAT claims received from tax department to local country office And Prepare batches of an invoice for data entry.
•  Provide support for resolving vendor queries and the vendor's statement of accounts (SOA).
• Maintain all accounts payable reports, spreadsheets, and corporate accounts payable files 

• Ensure that the Accounts Payable are being informed that invoices are reviewed and match all documents for payment.
• Analyze invoice and match supporting documents coordinate with affiliate or vendor in case Process the accounts payable voucher
• Daily monitor of Liquidations, Disbursement, Cash Advance, and petty cash and also process an invoice by the standard procedure set out in the standard AP operating procedure as well as in the Agreed- company affiliates' specific guidelines.
• Assist in check releasing ensuring all payments made are authorized with proper approvals and covered with Official Receipt by Destiny policies and BIR guidelines.
• Handle queries and/or requests of internal and external customers AP team including but not limited to updating the status of check for pick up.
• Assist in validating the status of 'STATEMENT OF ACCOUNTS" of vendor's service
• Prepare bills, invoices, and bank deposits.
• Prepares bank deposit, general ledger posting, statement, and payables.
• Monitor company bank statement.
• Monitor customer payment transactions and create reports based on agreed schedules to ensure that amounts are matched with corresponding records.

• Monitor and review Accounting (AR) and related system reports for accuracy and completeness.
• Prepare discrepancy reports with corresponding attachments (Debit/Credit Notes and other supporting documents)
• Prepares sales assistant reimbursement summary.
• Prepare Statement of Accounts (SOA) sales invoice required timely and accurate manner.
• Monitor of liquidation of Employee, Disbursement, Cash Advance, Petty cash (PCF).
• Prepare Statement of Accounts of Clients send billing/Invoice to clients through Shipping, Messenger thru sending Email.
• Collate service sheets and delivery receipt for billing from liquidation.
• Coordinate and follow up with the clients for Tax Certificate (2307).
• Files and organize all the billing documents & Invoice.
• Handle Tele-collection to Customers coordinate the schedule of the collection with the messenger.
• Scan all Supportive documents or another related invoices.
• Prepared Monthly sale report.
• Secure revenue by verifying and posting receipts and resolving the discrepancies.
• Filling of sales and Tax Returns, also Monitor Accounts Receivable Aging reports

• Analyze business functions in Finance or HR at a high level to identify business opportunities, value cases, and roadmap for leveraging.
• Performs analysis, conceptual design, configuration, and implementation of design in financial space
• Exposure to Workday Financial.
• Supervised 8 people to secure all the processes are smooth and followed the process based on the contract and agreement of our client and own end- to end program delivery.
• Advance Workday Reporting Skills and Dashboard creation and prepared project lifecycle documentation and project management plans.
• Direct reporting to clients and Stakeholders regarding the status of Quarterly Business reviews and request of clients.

• Releasing of checks to suppliers
• Counter checking receipt for payable
• Prepares payable summary and checks

• Generates attendance of employees
• Prepares pay slips
• Encode salaries of each employee thru online banking
• Checking in and out of employees

• Prepares Monthly Sales Report
• Prepares Statement of Account and AR Master list
• Doing the AR Procedures for collection
• Conduct a monthly collection of customers through phone call (overdue accounts)
• Sorting and filing receipts
• Counter checking prices on the receipts
• Filing important document of customers

• Scheduling appointments and meetings
• Preparing documents for meetings and business trips
• Word processing, creating spreadsheets and presentations
• Arrange international and domestic travel (land trips, flights and hotels)
• Handle sensitive/confidential information requiring a high level of discretion
• Manage expenses and liquidation of receipts
• Arrange and reserve conference rooms, catering and audio visuals for meetings.
• Maintain contact details (business and personal contacts)
• Personal Household Management such as travel arrangement, deliveries and assist in event planning
• Making online orders
• Other miscellaneous tasks

• Prepares Sales Report
• Invoices and Payment entries
• Posting expenses
• Manage customer’s data
• Follow-up payment for posting
• Reconciliations
• Accrual for Customer Visits

• Appointment setting (Manually setting to Google Calendar)
• Work on Online Presence
• Social Media Management
• Calendar and Email Management
• Making layout for Send out cards (Birthdays, Holidays, etc.)
• Miscellanous tasks (Personal household management, travel arrangements, online orders)
• Video and Audio editing for Podcast

• Answers queries and concerns from clients

• Responsible for Cash Application, Netting and Bank Reconciliation
• Maintaining and posting of Accruals and Prepayments Schedules
• Issuing of Intercompany Recharge Invoices and Intercompany Receivable Statement of Account
• Profit and Loss and Balance Sheet Allocation
• Fixed Asset Register Maintenance
• Preparation of Balance Sheet Schedules

• Intercompany and Trade Invoice Processing
• First-level issue resolver
• Reconciliation of Trade Statement of Account
• Clearing of logged invoices
• Maintaining of Shared Service Center Mailbox
• Answers queries and concerns from Trade Vendors

• Recording of paper bills received from local suppliers
• Scanning, Filing and Recording of employee expense claims
• Petty Cash Fund replenishment for Philippine Entity
• Weekly supplier payment run for Philippine Entity
• Preparation and Issuance of checks to suppliers
• Filing of 1601-E and 1601-C to BIR monthly

• Allocation of Payments for multi-currency bank accounts
• Weekly reporting Aged Account Receivables
• Clearing of Aged Account Receivables

• Using Dext integrated with the client’s Xero account to record bills and receipts
• Ensuring all data captured by Dext matches the details in the tax invoices and receipts
• Setting up supplier rules in Dext
• Reconciliation of supplier Statement of Accounts with Xero records
• Updating Supplier contact and financial details
• Importing of invoices from client’s chosen invoicing add-on to Xero
• Ensuring all data from the add-on is imported to Xero
• Sending out of payment reminders and Statement of Accounts to clients’ customers
• Planning and identifying of bills to be paid each supplier payment run
• Creating batch payment in Xero and uploading ABA files to the clients’ bank account for authorization
• Reconciliation of existing bank accounts and credit cards in Xero based on agreed upon bookkeeping schedule
• Setting up new bank accounts and credit cards in Xero to ensure bank feeds are active
• Ensuring bills and invoices are tagged to the correct tracking category
• Recording of Hire Purchases based on documents provided
• Recording of Insurance Premium Funding based on documents provided
• Maintenance of Fixed Asset Register as per agreement with Accountant
• Managing accounts mailbox
• Integrating new add-ons to Xero
• Creating Templates in Xero – Email, Branding Themes
• Sending weekly updates and queries to the clients to ensure all outstanding items will be reconciled the next scheduled bookkeeping
• Reviewing of Profit and Loss figures
• Reviewing of Balance Sheet figures
• Reconciliation of Intercompany Balances for Group of Companies
• Reviewing and Monitoring Accruals, Prepayments and HP Interests
• Posting manual journals for Accruals, Prepayments and HP Interests 
• Monthly Depreciation Run as per agreement with the Accountant
• Creating custom reports in Xero based on the clients’ need and requests
• Publishing and issuing Management Reports
• Setting up new employees in Xero
• Setting up new pay items in Xero
• Creating Employee Groups for tracking categories
• Processing of payroll based on approved timesheets
• Sending out reports to client per pay event
• Sending or Uploading the payment run’s ABA file
• Filing STP each pay event
• Setting up Auto super payments in Xero
• Ensuring super payments are made on time  
• Review, Reconciliation, Preparation and Lodgment of clients’ Activity Statements (Monthly, Instalment and Quarterly)
• Review, Reconciliation, Preparation and Lodgment of clients’ Payment Summaries
• Review, Reconciliation, Preparation and Lodgment of clients’ Taxable Payment Annual Report
• Ensuring that the ATOICA account matches clients’ figures
• Ensuring all compliance requirements are lodged on time
• Liaising with Accountants in preparing tax returns
• Actively attending regular meetings with clients
• Suggesting and Implementing process improvement
• Email and Phone support to all clients
• Educating clients on Xero features

• Monitoring and managing the company's receivables.
• Following up on outstanding customer payments.
• Resolving any disputes or issues related to accounts receivable.

• Managing the company's payables and ensuring timely payment to suppliers and vendors.
• Managing supplier relationships and negotiations.
• Verifying and processing invoices and expense claims.
• Conducting regular reconciliations of accounts payable.

• Managing the payroll process, including employee data maintenance, timesheet processing, and calculation of wages with the use of Employment Hero.
• Ensuring compliance with employment laws and regulations.
• Handling payroll tax and superannuation payments.
• Providing support and assistance to employees regarding payroll queries.

• Utilizing Xero Software and Dext for maintaining accurate and up-to-date financial records.
• Conducting regular reviews of the general ledger.
• Collaborating with other departments to ensure accurate and complete financial data.

• Developing and maintaining cashflow forecasting models.
• Analyzing cash inflows and outflows to predict future cash positions.
• Identifying potential cashflow gaps or surpluses.
• Providing recommendations to optimize cashflow management.

• Collaborating with relevant stakeholders to develop annual budgets.
• Monitoring and analyzing actual performance against budgeted targets.
• Conducting periodic financial forecasts to assess future financial performance.
• Developing financial models using Excel and other tools to support decision making processes.

• Utilizing Fathom for comprehensive financial reporting and analysis.
• Creating Analysis Dashboards using Excel
• Preparing timely and accurate financial statements, including profit and loss statements, balance sheets, and cashflow statements.
• Presenting financial reports to CEOs and stakeholders.
• Ensuring compliance with accounting standards and regulations.

• Compiling and preparing the Business Activity Statement (BAS), Instalment Activity Statement (IAS), and Payroll Tax in accordance with tax regulations.
• Ensuring accurate reporting of GST (Goods and Services Tax) and other tax obligations.
• Submitting BAS, IAS, Superannuation, STP and Payroll Tax filings within the specified deadlines.

• Handling any other finance-related tasks as required, providing support and expertise to address specific needs that may arise.