Employment Preferences
Availability:
Part Time Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time Hawaii Standard Time Alaska Standard Time US Pacific Standard Time US Mountain Standard Time US Central Standard Time US Eastern Standard Time UK London
Hourly & Monthly Rate:
(inclusive of service fee)*Plus GST for Australian Businesses
Part Time: $USD 9.64 per hour or $USD 835.04 per month
Full Time: $USD 9.64 per hour or $USD 1670.08 per month
Remote Staff Recruiter Comments
- Clarrence has been working as an assistant/executive secretary for more than 5 years. With her exposure to administrative tasks, she has developed her organizational and coordination skills. She has been competent in supporting the following:
- Data Entry
- Document processing
- Contract and agreement preparation
- Calendar management
- Email management
- Appointment Setting
- Customer service
- Lead Generation
- Cold Calling
- Basic bookkeeping and record maintenance
- Market research
- Social media marketing
- She is proficient with the following tools:
- MS Office (Word, Excel, Outlook, OneDrive)
- Hubstaff
- Xero
- Time Doctor
- Calendly for calendar and scheduling
- ASANA for project management
- She can start immediately for any full-time or part-time position.
Predictive Index Behavioral Profile -
CollaboratorStrongest Behaviors - Cooperative, easy-going, and agreeable in getting along with others. A focused, uncritical listener who won’t “rock the boat.”
- Teaches and shares; often working collaboratively with others to help in any capacity.
- Accommodating; most comfortable working with others, often puts team/company goals before personal goals. Promotes teamwork by actively sharing authority.
Behavioral SummaryClarrence Dean is a warm, informal, outgoing, and congenial person who gets along comfortably with most people, meets new people easily and enjoys doing so, and works as well in group situations as well as one-on-one. A persistent, eager helper; has the kind of comfort with intangibles required to do work requiring an intuitive understanding of others’ viewpoints and feelings.
She is able to reach and stimulate others while being aware of and sympathetically interested in their needs. Unselfish and derives satisfaction from doing things for other people and being liked and appreciated by them for doing so.
Virtual Assistant
Industry:
Property / Real Estate
Employment Period:
October 2022 to February 2023 (3 Months)
Duties and Responsibilities:
- Manage all basic and detailed operational needs.
- Overseeing the Company’s social media presence and maintaining the corporate website with the external vendor.
- Management and maintenance of documentation added to the in-house CRM.
- High-level diary management and scheduling for both directors to ensure integrated and consistent meetings.
- Maintaining business systems for recording, storing, and querying information.
- High-volume data entry and document processing.
- Management of mailouts and other correspondence.
- Monitoring and updating Company Systems, Policies, and Procedures.
- Diary/calendar management - Coordinating meeting activities including invitations, and agendas.
- Preparation of monthly invoicing and distribution to clients (TBC)
- Preparation of Operational Budgets and quarterly budget re-forecasts.
- Liaise with clients, referral partners, and banking institution representatives.
- Liaise with clients, real estate agents, referral partners, and vendors.
- Assist with proposals and application submissions.
Bank Officer
Industry:
Banking / Financial Services
Employment Period:
June 2012 to September 2012 (3 Months)
Duties and Responsibilities:
- Handling and Managing Cash Division, New Accounts, Clerical Works, Data Encoding, Check Cheques.
- Ensuring the accuracy of financial documents, as well as their compliance with relevant laws and regulations
- Preparing and maintaining important financial reports
- Preparing tax returns and ensuring that taxes are paid properly and on time
- Evaluating financial operations to recommend best practices, identify issues and strategize solutions, and help organizations run efficiently
- Offering guidance on cost reduction, revenue enhancement, and profit maximization and Conducting forecasting and risk analysis assessments
Housekeeper & Front Desk Clerk
Industry:
Hotel / Hospitality
Employment Period:
January 2016 to March 2016 (1 Months)
Duties and Responsibilities:
- Perform a variety of cleaning activities such as sweeping, mopping, dusting and polishing
- Ensure all rooms are cared for and inspected according to standards
- Protect equipment and make sure there are no inadequacies
- Notify superiors on any damages, deficits and disturbances
- Deal with reasonable complaints/requests with professionalism and patience
- Check stocking levels of all consumables and replace when appropriate
- Adhere strictly to rules regarding health and safety and be aware of any company-related practices
- Greet guests and provide them with superb customer service.
- Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
- Answer all client questions and incoming calls.
- Redirect phone calls to the appropriate department and take down messages.
- Accept all letters and packages, and distribute them to their appropriate departments.
- Monitor, organize and forward emails.
- Track and order office equipment and supplies.
- Maintain records and files.
- Oversee the office budget.
Front Office Assistant
Industry:
Hotel / Hospitality
Employment Period:
May 2016 to June 2016 (1 Months)
Duties and Responsibilities:
- Reporting to management and performing administrative duties.
- Answering telephone calls, as well as screening and forwarding calls.
- Scheduling and confirming appointments, meetings, and events.
- Welcoming and assisting visitors in a friendly and professional manner.
- Handling basic inquiries and sorting mail.
- Copying, scanning, and filing documents.
- Monitoring office supplies and ordering replacements.
- Keeping the reception area tidy and observing professional etiquette.
- Performing other administrative tasks, if required.
Executive Secretary
Industry:
Computer / Information Technology (Software)
Employment Period:
June 2016 to December 2018 (30 Months)
Duties and Responsibilities:
- Maintaining executive's agenda and assist in planning appointments, board meetings, conferences
- Attending meetings and keep minutes
- Receiving and screening phone calls and redirecting them when appropriate
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective order
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Executive Secretary
Industry:
Insurance
Employment Period:
May 2019 to January 2020 (8 Months)
Duties and Responsibilities:
- Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
Branch Secretary
Industry:
Banking / Financial Services
Employment Period:
February 2020 to May 2021 (14 Months)
Duties and Responsibilities:
- Co-ordinate, file and maintain branch documents and records, including details of the executive committee and other key contacts.
- Ensure any relevant correspondence from head office received by other executive committee members is brought to the committee's attention at meetings.
- Working with the Chair, and in a timely manner, prepare and communicate agendas and meeting notes/minutes for committee and statutory branch meetings, e.g. AGMs, to relevant members and attending IOSH staff/Relationship Managers.
- Correctly follow the process for AGM nomination forms and meeting agenda.
- Arrange meetings and notify committee members and their Relationship Manager with the details.
- To attend meetings of the executive committee, take minutes of the meeting, and to record the minutes in a suitable format.
- To provide a copy of the executive committee meeting minutes to staff at head office.
Real Estate Agent - Virtual Assistant
Industry:
Property / Real Estate
Employment Period:
April 2020 to March 2021 (11 Months)
Duties and Responsibilities:
Generate client leads to buy, sell, and rent a property. Counsel clients on market conditions, prices, and mortgages Develop a competitive market price by comparing properties
Executive Assistant
Industry:
Healthcare / Medical
Employment Period:
March 2023 to June 2023 (2 Months)
Duties and Responsibilities:
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Client Relations Manager
Industry:
Property / Real Estate
Employment Period:
April 2021 to September 2022 (17 Months)
Duties and Responsibilities:
- Ensuring your existing clients are satisfied through after-sales care, as well as gaining and using feedback Identifying and approaching potential new companies or individuals to engage as clients
- Researching industry trends and providing advice to colleagues about client strategy or new sales opportunities
Cold Caller/Lead Generation Specialist
Industry:
Others
Employment Period:
July 2023 to November 2024 (15 Months)
Duties and Responsibilities:
- Answer incoming calls from prospective customers
- Use scripts to provide information about product’s features, prices etc., and present their benefits
- Ask pertinent questions to understand the customer’s requirements
Inventory Specialist
Industry:
Sports
Employment Period:
November 2024 to January 2025 (2 Months)
Duties and Responsibilities:
Maintaining and updating records Counting materials, equipment, merchandise or supplies in stock Reporting discrepancies between physical counts and computer records Receive and inventory stock
Field of Study:
Hospitality/Tourism/Hotel Management
Major:
Tourism Management
Graduation Date:
May 1, 2016
Located In:
Philippines
License and Certification: :
N/A
Field of Study:
Finance/Accountancy/Banking
Major:
Financial Management
Graduation Date:
May 1, 2013
Located In:
Philippines
License and Certification: :
N/A